Health Administrative Assistant

About the role:

This position supports a designated program through the support of a broad range of tasks. The focal point of this role is to support the program and families within the program from an administrative perspective.

This position will be responsible for various monitoring, documentation, and data entry responsibilities focusing on medical records and children's preventive health care services to ensure compliance with Head Start Performance Standards in the areas of health and nutrition. Works with the Health and Nutrition Manager as well as other members of the comprehensive services team to carry out health and nutrition services for Early Head Start and Head Start children and families.

Who we are:

Clayton Early Learning is a leading nonprofit dedicated to providing children from birth to five with an exceptional start and empowering families for lifelong success. We directly serve 500 children annually through our school, home-based programs, and community partnership sites. As a proud member of the Educare Learning Network, we are deeply committed to the whole-child, whole-family approach and to high quality early childhood education. Our unique location on a 20-acre historic campus in Denver is the foundation for our strategic vision to become a thriving neighborhood center to serve the community more fully, addressing needs including food security and health care access.

What we want you to do:

Program Administration

• Supports the Health and Nutrition Manager in creating and distributing relevant communications such as flyers, presentations and mailings to families and the community.
• Provides general administrative support to the health (and/or the comprehensive services) team such as creating reports, data entry and other projects as assigned.
• Requests and monitors receipt of medical records weekly for all preventive health care services, ill care visits, and prenatal services
• Establishes due dates EPSDT for children's preventive health care services and records into child's medical record to ensure Head Performance Standards and Colorado State Childcare Licensing compliance for preventive health care service and screenings.
• Enters data from enrollment paperwork into the database management system
• Assists program staff with health supplies and materials (ordering, delivering, auditing)
• Works with Health and Nutrition Consultants to ensure streamlined internal work.

Data Assistance & Data Entry

• Enters data into database management system in an accurate and timely manner
• Downloads data from the database management system; cleans and organizes data for submission to relevant stakeholders
• Processes health-related record requests from parents or staff within 24 hours of receiving notification.
• Maintains accurate and up- to-date health and nutrition files for all active and terminated program children. Creates new file for each child upon enrollment into the program on a timely basis. Files all health and nutrition related paperwork weekly.
• Supports the data team with other tasks to enhance the department
• Informs supervisor of any problem areas associated with medical and nutrition records as problems occur to ensure the quality of records in the files.

What you must have:

• Excellent oral and written communication skills
• Attention to detail with the ability to maintain and organize documents and files
• Proficient with Microsoft Office Suite with the ability to learn a variety of software and systems
• Experience with office equipment with the ability to troubleshoot
• Willingness to learn new skills and adapt to various situations.
• Interpersonal skills with the ability to interact with a diverse audience of individuals and groups
• Interpret/understand basic to intermediate level information received, as well as prepare and transmit it. Involves ongoing interaction with other employees, health care agencies and their medical records departments, the general public, and children and parents within the community.
• Ability to identify and seek needed information/research skills; implements creative ways to solve problems while remaining calm in stressful situations.
• Knowledge of early childhood education and/or related fields preferred.
• Ability to manage multiple deadlines and prioritize accordingly.
• Passionate commitment to and a sense of urgency for the importance of early childhood development and taking a whole-child, whole-family approach.
• Self-motivated and efficient.
• Ability to lift up to 50lbs independently.
• Must be able to pass background check, CBI and FBI.

The perks:

• 16+ paid company holidays
• Spring Break and Winter Break - up to 10 paid days off
• Accrued vacation time, starting at 10 days per year up to 30 days per year, based on years of service
• Paid sick time
• Medical, vision, and dental insurance coverage
• Life, AD&D insurance
• Mental health support through our medical coverage and our employee assistance program (EAP)
• Long-term disability coverage
• 401(k) with 5% employer match after 1 year of employment
• FSA plans
• College 529 investment plans
• Identify theft and protection plans

Compensation:

• $22.00- $25.00 Hourly

Clayton's Core Values

At Clayton Early Learning, we believe that our core values help to drive actions and create habits that allow our belief in the unlimited potential of young children to become a reality. We seek candidates who demonstrate our core values and are motivated by a values-driven environment.

• Collaboration builds trust and relationships and brings new ideas, skills, and knowledge to help us do better work.
• Community fosters resiliency, stability, and strength.
• Fun reduces stress, keeps us motivated, builds connections, and models joy for our children.
• Growth allows us to develop as professionals and provide the best service.
• Stewardship enables us to have the greatest impact with the resources we have.

Clayton Early Learning is an equal opportunity employer that values workplace diversity. We strive to create an inclusive work place that embraces diverse backgrounds, life experiences, and perspectives. We prohibit discrimination of employees or applicants on the basis of race, creed, color, age, sex, national origin, sexual identity, sexual orientation, religious affiliation, disability, or any other classification considered discriminatory under applicable law