Payroll Administrator

Payroll Specialist

Position Overview

Our distribution client is seeking a detail-oriented Payroll Specialist on a temporary / contract basis to support accurate and timely payroll operations for an hourly workforce. This role will focus on time collection, review, and payroll preparation using ADP, working closely with supervisors, managers, HR, and corporate payroll to ensure compliance with company policies and labor regulations.

Key Responsibilities

Time Collection & Review

Monitor daily time and attendance entries for accuracy and completeness

Review employee timesheets, clock-in / clock-out data, and schedule variances

Identify and correct missing punches, incorrect job codes, and unapproved overtime

Ensure all time entries comply with company policies, wage and hour regulations, and distribution operations requirements

Coordination & Communication

Partner with supervisors and managers to obtain approvals and resolve timekeeping discrepancies

Communicate with employees regarding timekeeping questions, corrections, and clarifications

Provide guidance on timekeeping procedures, ADP system use, and policy requirements

Data Preparation & Submission

Prepare, validate, and finalize timekeeping data for payroll processing

Verify hours worked, PTO usage, shift differentials, and premium pay

Submit accurate and approved time records to corporate payroll within established deadlines

System & Record Maintenance

Maintain accurate and organized timekeeping and payroll records

Assist with payroll audits, reporting, and system updates as needed

Support HR and Payroll teams with timekeeping-related inquiries and compliance checks

Qualifications / Must-Haves

Previous experience in a payroll or timekeeping role , preferably supporting a distribution, logistics, or warehouse environment

Hands-on experience with ADP (time and attendance and / or payroll modules)

Strong understanding of hourly payroll, overtime, and wage and hour compliance

High attention to detail and ability to identify and resolve discrepancies

Strong communication skills and ability to work cross-functionally with operations and HR

Ability to work independently in a fast-paced, deadline-driven environment

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer : Unless otherwise noted in the job description, the position Vaco / Highspring is filing for is occupied. Please note, however, that Vaco / Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco / Highspring will be otherwise assessed by recruiters and hiring managers. Vaco / Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.