Administrative Coordinator

POSITION DETAILS

The College ofStatenIsland(CSI)IsaCityUniversityofNewYork(CUNY) seniorcollegeorganizedaroundtwoacademicdivisions and threeschools, with over10,000 students. CSI offers abroad range of academicprograms in theliberalartsandsciences, and in severalprofessional College awards associate's,bachelor's, master's and clinicaldoctoraldegrees,andincollaborationwithTheCUNYGraduateCenter,numerousPh.D.’sinternationallyrecognizedfaculty passionately engage in scholarly andartistic activities, and together with a strong professional staff, lead studentsthrough transformationallearningexperiences both(insideandoutsideof ollege issituated ona 204-acre site withresidential housingandisa hub of intellectual andartisticactivity anda community partner andsource ofeconomic impact and jobcreation for thegreater Staten Island area.

The College's faculty, administration, and staff are committed to educational excellence as they instill in students an enduring love of learning and respect for pluralism and diversity. The College community recognizes its responsibility to strive for the common good, including an informed appreciation for the interdependence of all people, as well as providing students with the opportunities for successful future careers.

Founded in 2007, City University of New York (CUNY) Accelerated Study in Associate Programs (ASAP) is a comprehensive associate degree completion program that currently serves 25,000 students annually at nine CUNY colleges, including The College of Staten Island. ASAP|ACE provides comprehensive and personalized supports and resources to students that remove barriers to full-time study, support academic momentum, and build a connected community. ASAP has proven to be one of CUNY's most successful initiatives, with students in the program graduating at a rate more than double that of similar students. ASAP has been rigorously evaluated and garnered national recognition, winning the 2020 Innovations in American Government Award from the Ash Center for Democratic Governance and Innovation at Harvard University's John F. Kennedy School of Government. Further information is available at .

Reporting to the ASAP|ACE Director, the Administrative Coordinator will provide administrative and operations support in a fast-paced work environment and :

Provides front desk and administrative support to engage program participants and applicants

Maintains current information about College programs and program requirements to supportASAP|ACE students and potential applicants

Conducts follow-up outreach with students from the inquiry stage to registration

Updates the programs’ database with student and program data to support recruitment and advising operations

Organizes and maintains a variety of program records and files including marketing and promotional materials

Participates in recruitment programs such as open house sessions, direct recruiting, and program outreach efforts

Provides referrals to other College departments as needed to further assist students / applicants

Serves as a frontline ambassador to students, the public, and the university community on informational matters

Supports student engagement events including orientation, Institute, graduation, etc.

Conducts and supports recruitment and administrative activities.

Other duties as assigned.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

The preferred candidate will have :

2-years of experience working in higher education or with linguistically, culturally and academically diverse students

At least one-year experience providing administrative support in an education, public service or other related professional setting

Strong organizational skills with the ability to manage multiple assignments, establish priorities, and meet deadlines

Ability to organize, prioritize, and coordinate day-to-day projects and assignments with attention to detail

Outstanding oral, written, and inter-personal communication skills and comfort working with staff at all levels

Ability to work collaboratively and independently on multiple related projects in a student-centered, times-sensitive environment

Excellent problem solving and data management skills

Strong computer skillsand knowledge of standard office software programs and applications(Microsoft Office required) experience with PeopleSoft / Oracle preferred

Proficiency using email / calendaring programs

Understanding of the organization of public higher education systems and interest in issues facing urban associate degree-seeking students a plus

Flexibility to work evening and weekend hours when necessary

Job Title Name : ASAP|ACE Administrative Coordinator

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

Conducts internet and / or database research and performs basic systems queries to locate information related to department activities.

Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

May supervise office staff and student workers.

Performs related duties as assigned.

Job Title Name : Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$44,411 - $57,517

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement / pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.