PAYMENT ANALYST

Principal Administrative Associate 3

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the city. The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system. BEDC's Division of Capital Budget and Contracts (CBC) provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review. BEDC seeks to hire a Principal Administrative Associate 3 to serve as a Payment Analyst for the Capital Budget & Contracts (CBC) directorate, located at our headquarters in Queens, NY. The Bureau processes an average of 1,500 contractor and consultant payments annually. BEDC currently manages 180 active projects that support DEP's core operations, revenue protection, regulatory compliance, health & safety, and critical infrastructure. To maintain compliance with the NY City Charter and PPB Rules, and to avoid paying interest on payments, there are strict thirty- and sixty-day timelines in which invoices must be processed. In this critical role, the payment analyst is responsible for the review and processing of contract invoices, checking for compliance, completeness and required authorization(s) to determine their accuracy and adequacy, and consults with appropriate Bureau Project Management staff to address possible discrepancies. Additionally, the Payment Analyst is responsible for monitoring spending against approved contract encumbrances, monitoring capital and expense commodity and budget line spending in FMS and Passport respectively. The analyst will enter data in Bureau and Agency tracking systems. The payment analyst is also a liaison between the Bureau and Contractors, Consultants, the Agency Contract Accounting, and Engineering Audit offices. The payment analyst is responsible for identifying and mitigating delays to payment processing and may also assist in the development and implementation of new policies and procedures. Specific responsibilities will include, but may not be limited to :

• Reviewing assigned contract invoices and assures that standards are maintained and that invoices are processed within established deadlines.
• Interprets and explains rules, regulations, and standard operating procedures governing invoice processing to Bureau project staff, as required.
• Logging and tracking invoices via Bureau and Agency automated systems.
• Assists with the development of operating procedures, reporting systems, and training programs.
• Other requests as assigned by the Payment Unit Manager.

Preferred Skills :

Additional Information :

Only those applicants with permanent Civil Service status as a Principal Administrative Associate are eligible to apply to this JVN. If you do not have permanent civil service status as a Principal Administrative Associate, please do not apply to this position as you will not be considered for an interview.

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job. All appointments are subject to Office of Management and Budget (OMB) approval.