Payroll Specialist

Join LiveOnNY and Make a Lasting Impact

LiveOnNY is a federally designated organ procurement organization (OPO) dedicated to honoring, saving, and transforming lives through organ and tissue donation. As a member of our team, you'll be part of a mission-driven nonprofit organization working alongside more than 100 hospitals to support organ and tissue donors and their familieshelping to bring the gift of life to those on the national transplant waitlist.

Serving a vibrant and diverse population of 13 million across New York City and the counties of Nassau, Suffolk, Westchester, Orange, Putnam, Dutchess, and Rockland, LiveOnNY is proud to be one of the highest-performing OPOs in the country. Over the past three years, we've seen a 70% increase in organ donationdriven by the compassion and generosity of New Yorkers.

Explore a career where your work truly matters. At LiveOnNY, you'll grow professionally while helping others live on.

This is an in-office role.

Payroll Specialist

The Payroll Specialist will primarily be responsible for processing payroll, including maintaining related records, establishing new codes and tax jurisdictions. Process involuntary and voluntary deductions and reconciliations. Balance and control earnings and deduction totals, inspecting automated system outputs, such as registers and standard reports. Determining and correcting out of balance conditions. Preparing, balancing and reconciling quarterly and year end reports, including but not limited to 941, W-2s and W-3s. They will also handle filing for 1099's. A strong understanding of payroll software, laws, accounting software and payroll administration. Work closely with other departments and external auditors to cultivate sturdy payroll internal controls. Sharp eye for detail. Excellent mathematical and time management skills. Ability to multi-task and work adeptly under pressure. Very strong communication, organizational and problem-solving skills. Proven track record for displaying honesty, trustworthiness and reliability is key.

Responsibilities

• Ensuring compliance with Generally Accepted Accounting Principles (GAAP)
• Maintain accurate and timely payroll processing
• Process bi-weekly payroll for XXX team members, including mileage reimbursements, processing tuition reimbursement and student loan payments, calculating payroll changes, including retro pay calculations. Process quarterly bonuses and off cycle payrolls as necessary
• Provide monthly Payroll subledger to Accountant to support the General Ledger import.
• Collect timekeeping information of team members. Verify timekeeping records and consult Team Member's supervisors about any discrepancies
• Record or transfer payroll data into payroll software system and verify all amounts prior to transmitting payments
• Enter HSA bank information and ensure accurate calculation of benefits withheld and / or matched
• Must have extensive payroll knowledge and the ability to apply this knowledge. Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Review and audit W-2's and other regulatory forms for accuracy
• Maintain proficiency in UKG by taking courses and updates offered by UKG
• Prepare reports for Accountant to enter payroll transactions into general ledger system
• Use UKG (or other) software to process payroll and ensure accurate calculation of pay according to hours worked and salaries paid
• Manage team member questions regarding payroll and investigate and resolve any errors in payroll in a timely manner
• Process tuition reimbursement, student loan payments, and other PCN-driven payments
• Company Mileage process team member expense reports and reimbursements.
• Work closely with the Human Resources department regarding questions on team member UKG records, tuition reimbursement payments, and bonuses.
• Send out timesheet reminders to team members and supervisors when timesheets are due, review timesheets for proper approvals, work with supervisors and team members to resolve timesheet issues
• Ensure all Department of Labor pay regulations are in place, stay current with department of labor pay changes and communicate changes to appropriate team members
• Reconcile Quarterly and Annual payroll tax reports. Provide reports to Accountant to use to reconcile general ledger accounts to payroll records
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Facilitates audits by providing records and documentation to auditors as requested.
• Participate in process improvement initiatives by identifying areas of improvement, reviewing and updating departmental and desktop procedures and spreadsheets to ensure they are in alignment with the payables process, provide recommendations on automating procedures
• Maintain appropriate records and work-papers for annual audit and prepare information for auditor
• Contribute to the development and review of annual budget and quarterly financial projections
• Prepare and maintain worksheets on a weekly or monthly basis for management use.

Qualifications

Education Required :

Experience Required :

LiveOnNY offers a competitive salary & comprehensive benefits package.

Salary Range : $70,000- $80,000 annually