Accounting Assistant/Accounts Payable

Accounting Assistant/Accounts Payable Job Description

The Accounting Assistant is a cross functional role responsible for a variety of accounting, bookkeeping and financial tasks. The Accounting Assistant will provide clerical support for accounts payable, reporting and back up customer service roles as needed. The Accounting Assistant will interact with all levels of accounting, as well as the company and suppliers.

Accounting Assistant/Accounts Payable Responsibilities

• Enter and scan all Accounts Payable invoices into Quickbooks and obtain invoice approvals.


• Support accounting operations by scanning documents, filing documents, reconciling statements and general ledger accounts, including reconciliation of employee expense reports and employee credit cards.


• Assist with vendor maintenance ensuring vendor profiles are updated and maintained to meet company standards.


• Assist with accounts payable payment processing to include check, credit card, cash and ACH weekly payments ensuring all payments are posted in compliance with company standards and customer profile.


• Support the job-costing software, updating regularly.


• Process vehicle information for registration, insurance cards, and asset files.


• Assist with all customer service duties, including phone and reception, and backup of front desk when needed.


• Update job knowledge by participating in educational opportunities.


• Provide Support for miscellaneous projects/reports as requested by the Accounting Manager.


• Consistently maintain a professional manner.


• Other duties as assigned.

Accounting Skills

• Associate’s degree in accounting or related discipline is preferred.


• 1+ year of experience in accounting preferred.


• Ability to maintain confidentiality.


• Familiarity with financial software.


• Proficiency in Microsoft Office products such as Word, Excel, and Outlook.


• Self-starter, able to work independently.


• Critical thinking/common sense mentality.


• Typing proficiency.


• Organized, attention to detail, productive, and dependable.


• Effective oral and written communication skills.


• Ability to prioritize and effectively work on multiple projects.

Work Environment

This job operates in an on-site professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and sit. The employee is occasionally required to stoop or crouch. The employee must regularly lift and/or move up to five pounds, frequently lift and/or move up to ten pounds, and occasionally lift and/or move more than twenty pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, and other duties as assigned.