Talent.com
Bilingual Admin Assistant – English/Spanish
Bilingual Admin Assistant – English/SpanishGraham • Fairfax, Virginia
Bilingual Admin Assistant – English / Spanish

Bilingual Admin Assistant – English / Spanish

Graham • Fairfax, Virginia
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
  • [filters_job_card.quick_apply]
[job_card.job_description]

JOB DESCRIPTION

Position :             Administrative Assistant (Spanish / English)

Status :                Full-Time Hourly

Hours :                Contract Position, 5 days per week, from 8 : 30am-5 : 30pm with one-hour lunch

  • Exceptional communication skills, both written and verbal

ABOUT THE ORGANIZATION :

This is a temporary administrative opportunity with the possibility of extension based on business needs. If you are a proactive and detail-oriented individual with a passion for administrative support, we encourage you to apply for this role within a highly reputable historic building in Washington, DC. You will be serving an office that provides an important function within government. This is a welcoming and positive work environment that is highly metro accessible for ease of commute.

COMPENSATION & BENEFITS :

  • Temporary job opportunity in a very reputable organization
  • Paid Sick Time
  • Paid Vacation
  • Health insurance, medical and dental
  • Free FinFit Financial Wellness Benefit
  • Free Personal Financial Training Library Benefit
  • Shopping Discount Program, Workplace Advantage
  • Employee Assistance Program
  • Counseling
  • Legal & Financial Consultations
  • Pharmacy Discount Card

    • ESSENTIAL FUNCTIONS and RESPONSIBILITIES :

    Responsibilities

  • Provide administrative support for the implementation of PHE’s operations; assist with all administrative issues pertaining to the readiness and response functions of the assigned Unit or Team;
  • Provide administrative support for the deployment of human resources and recruitment of staff and other personnel; monitor the status of key personnel actions and follow up on staff reassignments; initiate and / or approve HR related actions in the PASB Management Information System (PMIS) for staff and contingent workers;
  • Maintain electronic and other records related to PHE staff and other personnel including contract extensions, performance evaluation reports, job description reviews, reassignments, recruitment of short-term staff; prepare the corresponding justifications for contracts and authorization of payments for temporary staff; brief new staff, consultants and interns on office procedures and practices;
  • Support the coordination of administrative support from other units or departments with the objective of ensuring effective coordination of efforts and timely response to emergency related requests and operations;
  • Support preparedness and readiness activities including management of the roster of experts, and administrative support for trainings, workshops, virtual conferences, and meetings;
  • Support HR, budget and finance related actions in the corporate information system for staff and contingent workers;
  • Update budget and financial information in PMIS system; monitor the status of budget execution and the project’s financial resources in the corporate information system and any other databases for reporting needs;
  • Compose, draft and prepare correspondence in English and Spanish pertaining to assigned duties on own initiative or from verbal / written instructions; prepare draft translations of correspondence and other materials from English into Spanish and vice versa;
  • Assist in organizing travel arrangements for advisors and IPCs working in the Unit when needed including obtaining concurrence, airline tickets, hotel reservations, security clearance, gather and validate relevant background information for duty travel; assist with all necessary processes in PMIS, including spend authorizations, purchase of airline tickets and expense reports;
  • Create requisitions and purchase orders in the PMIS and process payments to suppliers;
  • Assist in the preparation of technical presentations, technical reports and articles by reviewing, correcting and / or rewriting texts to improve clarity, conciseness and coherence; prepare and verify the content of tables, graphs, and charts; follow up on the submission of reports and correspondence in order to meet established deadlines;
  • Review all outgoing correspondence requiring the official signature; proofread for style, punctuation, grammar, spelling and adherence to the Organization’s standards and policies; recommend revisions to correspondence and other documents to ensure that they are clear and accurate in content;
  • Participate in the implementation of PAHO’s disaster and emergency response operations, including being available for possible deployments, if required;
  • Perform other related duties, including backstopping for other PHE team members, as assigned.

    • EXPERIENCE AND REQUIRED QUALIFICATIONS

  • Word processing in accordance with established standards
  • Ability to write / originate routine and non-routine correspondence and reports in English and Spanish
  • Ability to prepare working translations
  • Ability to plan, organize, coordinate and carry out administrative processes such as : meetings, preparation of reports, acquisition of supplies
  • IT Skills
  • Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook.

    • PHYSICAL DEMANDS

  • This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.
  • Ability to lift / move up to 20 pounds.
  • This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.
  • The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

    • GENERAL INFORMATION : Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

    [job_alerts.create_a_job]

    Bilingual Admin Assistant EnglishSpanish • Fairfax, Virginia

    [internal_linking.similar_jobs]
    Administrative Assistant 4

    Administrative Assistant 4

    Northrop Grumman • Falls Church, VA, United States
    [job_card.full_time]
    RELOCATION ASSISTANCE : No relocation assistance available.At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the wor...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant, Supported Employment - Gaithersburg, MD

    Administrative Assistant, Supported Employment - Gaithersburg, MD

    Sheppard Pratt • Gaithersburg, MD, United States
    [job_card.full_time]
    Supported Employment services are designed to help individuals with varying disabilities gain and maintain meaningful employment. Our team helps by identifying client work interests and basic skills...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Staff Pharmacist - Central Fill Operations

    Staff Pharmacist - Central Fill Operations

    Walmart • Frederick, MD, United States
    [job_card.full_time]
    Join Walmart's Central Fill Pharmacy team as a 2nd shift Staff Pharmacist and make a significant impact on our operational efficiency. This is an exceptional opportunity to apply your expertise in a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant I

    Administrative Assistant I

    service coordination • Frederick, MD, United States
    [job_card.full_time]
    All SCI team members are expected to : Ensure services provided follow the organization's mission statement, core operating values and policies and procedures follow HIPAA, confidentiality and secur...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Admin Asst SpanishEnglish Orthodontic Practice will train

    Admin Asst SpanishEnglish Orthodontic Practice will train

    Elizabeth C Robles DDS LLC • Germantown, MD, United States
    [job_card.full_time]
    Paid Time Off, Vacation, 401K, Life / Health Ins.We are seeking a motivated and outgoing Administrative Assistant to join our team. We are looking for someone preferably with a dental / orthodontic admi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Online Jobs - Earn Up to $1,500 a Month

    Online Jobs - Earn Up to $1,500 a Month

    Free Cash by Almedia • Damascus, MD, US
    [job_card.full_time]
    Receive a $5 welcome bonus when you complete your first offer!Make money in your spare time by completing online tasks : . Take paid surveys (5-15 minutes each).Test new mobile games and apps.Share yo...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    General Dentist Spanish Speaking

    General Dentist Spanish Speaking

    Dr Kallas Dental Center PLC • Woodbridge, VA, United States
    [job_card.full_time]
    Looking for a growth-oriented, self-motivated, competitive and experienced General Dentist to work in our Woodbridge office. General Dentists are a fit if they do Invisalign, endodontics and extract...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    TLA Inc • McLean, VA, United States
    [job_card.full_time]
    We are seeking a highly organized, discreet, and proactive.The ideal candidate excels in fast-paced, high-security environments, demonstrates outstanding judgment, and is able to manage complex adm...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Surgical First Assist (PRN)

    Surgical First Assist (PRN)

    Frederick Surgical Ctr • Frederick, MD, United States
    [job_card.full_time]
    Surgical assistants provide aid in exposure, hemostasis, closure, and other intraoperative technical functions that help the surgeon carry out a safe operation with optimal results for the patient....[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Aston Carter • Frederick, MD, United States
    [job_card.full_time]
    Job Title : Administrative Assistant.The Administrative Assistant will serve as a key support figure to the President / COO, ensuring efficient management of requests, tasks, and deliverables.This rol...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Bilingual Spanish Comfort Sales Advisor

    Bilingual Spanish Comfort Sales Advisor

    American Residential Services • Gaithersburg, MD, US
    [job_card.full_time]
    Pay - $150k - $300k earning potential, draw against commission and training pay available.Bilingual Spanish - must be fluent in English and Spanish. American Residential Services (ARS) is the nation...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Flexible

    Flexible

    HomeJobFinder • Frederick, MD
    [filters.remote]
    [job_card.full_time]
    Flexible Job Opportunity : Link Posting Marketing Rep (No Experience Needed!) • •Are you driven, dependable, and ready to build income from ANYWHERE? • • We’re searching for motivated ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Registered Nurse - Adult Day Clinical Coordinator - (Bilingual Korean / English)

    Registered Nurse - Adult Day Clinical Coordinator - (Bilingual Korean / English)

    Care Advantage Inc. Corporate • Annandale, VA, United States
    [job_card.full_time]
    Adult Day Clinical Coordinator – RN (Bilingual Korean / English).Youngs Healthcare, a Care Advantage Inc company and Top Workplace 3 years running, is seeking a passionate, bilingual Clinical Coordin...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Southern Management Companies, LLC • Annandale, VA, United States
    [job_card.full_time]
    Southern Management is seeking an Administrative Assistant with excellent interpersonal and communication skills, and who is proficient with Microsoft Office and online platforms used for marketing...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Admin Assistants For HealthWorks Leesburg

    Admin Assistants For HealthWorks Leesburg

    Healthworks of Northern Virginia • Reston, VA, United States
    [job_card.full_time]
    Admin assistance needed to patient scan records and referrals and other admin duties as needed one day a week.HealthWorks is Open Mon-Fri from 8 : 00am to 5 : 00pm. Available shifts are 8 : 00am to 1pm an...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    TalentRemedy • Centreville, VA, United States
    [job_card.full_time]
    The Administrative Assistant - provides critical operational and administrative support to the Administration Manager and plays a key role in ensuring the smooth execution of People & Culture, recr...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    ClearanceJobs • Chantilly, VA, United States
    [job_card.full_time]
    Administrative Assistant / h2pBelong.KBR! KBRs National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national secur...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Primary Care Physician Assistant

    Primary Care Physician Assistant

    Privia Health • Annandale, VA, United States
    [job_card.part_time]
    Primary Care Physician Assistant.We are currently looking for a.As a large portion of our patient population speaks Chinese, we are ideally looking for a bilingual provider to best accommodate the ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]