Maintenance Coordinator

Responsibilities:

• Coordinate between maintenance staff for various tasks
• Develop and utilize maintenance plans.
• Keep maintenance logs for minor equipment such as HVAC systems, light bulbs, basic electrical systems, etc.
• Purchase cleaning supplies, tools, and working equipment for staff.
• Ensure maintenance safety and quality control protocols are met.
• Supervise repair work performed by third-party maintenance teams
• Maintenance coordinator may be required to oversee general facilities maintenance tasks such as sanitation.
• Communicate with various maintenance stakeholders in (and outside) the company
• Call in skilled technicians (electricians, mechanics, plumbers, etc.) for specific tasks
• Maintain maintenance quality control and compliance with building safety codes
• Convey instructions from managers to on-site workers
• Maintenance coordinators will act as middlemen between management and technical staff.

Procure Equipment and Tools

Maintenance coordinators and technicians often work together to perform regular and emergency maintenance tasks.

• Get quotes from multiple vendors to find the best prices
• Determine the repair needs of the equipment, and create a purchase list
• Acquire the equipment and make payments out of the allocated budget
• Make reports of purchases and forward them to senior management
• Maintain a log of procurements.

Manage Facility Maintenance and Upkeep

• Keep records of how many cycles the equipment goes through before requiring repair.
• Track the office sanitation and building cleaning needs over a specific period of time.
• Coordinate with engineers and management to develop maintenance schedules.
• Supervise repair processes and log each procedure for future reference.
• Well-planned upkeep minimizes the overall repair costs and saves resources for future maintenance.
• Basic managerial and problem-solving skills

Maintenance coordinator should have the following qualifications:

• High school diploma or GED with a long-term apprenticeship
• A vocational certificate with at least 3 years of maintenance experience