Manager, Finance

Manager, Finance

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Salary Range $68,000.00 - $120,500.00

The Manager, Finance is responsible for preparing, managing, and administering the financial activities of a department. This role involves ensuring compliance with university and departmental policies, providing oversight for daily financial transactions, managing payroll, budgeting, forecasting, and financial reporting. The Manager collaborates with department leadership, faculty, and staff to maximize fiscal responsibility, streamline processes, and implement best practices. Key responsibilities include transaction oversight, risk management, staff supervision, and the management of the Financial Review Checklist for the department.

Required Skills and Abilities

• Proven ability to prioritize and manage multiple responsibilities with exceptional attention to detail and accuracy.
• Strong leadership and team management skills with the ability to build and maintain effective relationships.
• Excellent oral and written communication skills, including the ability to communicate complex information clearly.
• Well-developed analytical and problem-solving skills, with proficiency in data analysis, budgeting, and financial reporting.
• Proficiency in relevant software applications, such as Microsoft Excel and database management tools.

Preferred Skills and Abilities

• Bachelor's degree with several years of financial experience, including management experience.
• Experience with financial management systems such as Workday and YBT and knowledge of procurement functions.
• Experience managing clinical trial finances in an academic medical center.
• Master's degree in Accounting, Business, or Finance.
• Experience with advanced data analysis tools such as Power BI.

Principal Responsibilities

• Financial Services Manager: Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable. Escalates issues or concerns on financial, operational services and administrative business affairs to the Associate Director or Director, Finance & Administration.
• Financial Analyst and Advisor: With the Director or Associate Director, builds financial plans for the unit. Provides comprehensive financial information, analysis and reporting. Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate. Oversees, monitors, and authorizes daily financial transactions per policy. Responds to financial inquiries from Dean/ Director/Chair. Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives. Prepares all funds budgets. Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities.
• Risk Manager: Implements and maintains strong internal controls. Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity. Escalates issues to the Director, Finance & Administration as appropriate.
• University Citizen: Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities. Implements initiatives generated by the Director, Finance & Administration and the University. Represents unit needs, challenges, and opportunities at the Director, and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others.
• Talent Manager and Developer: Effectively attracts, retains, and develops high quality talent. Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements. With the Director, assesses non-faculty personnel and unit's future talent needs. Cultivates a diversity of backgrounds and perspectives in the unit. Maximizes employee performance and creates an environment that encourages professional growth and career development of employees. Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit's finances and book of business.
• Strategic Resource: With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process. Translates strategy into actions; assesses resources available for unit goal achievement, e.g., funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit's ability to meet its mission and goals. Recognizes and raises potential issues, ideas and solutions to Director.

Required Education and Experience

Bachelors' degree and 4 years of experience or equivalent combination of education and experience.