Accounts Payable Specialist - Department of the Comptroller / Accounting

Accounts Payable Specialist

Pay Range (Grade) : $25.92 - $45.35 (H500)

Other Compensation Offered : Overtime, Compensatory Time, Flexible Work Schedule, Hybrid Telework Arrangements

Employment Type : Full-Time, 40 hours per week

Organization : Comptroller - Accounting

Location : County Office Building

Reports to : Accounts Payable Manager

Classification : Non-Exempt (41746)

Who We Are

At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community.

What You Will Do

As a part of the Department of the Comptroller, you will play an important role in assisting with accounting operations. Under the direction of the Accounts Payable Manager, you will use your experience in accounts payable to support resolution of complex accounts payable scenarios and to ensure vendors and employees receive their approved payments in a timely and accurate manner while applying accounting principles and County procedures. As the Account Payable Specialist, you will regularly interact with Carroll County agencies, employees, and vendors and respond to them in a supportive role while assisting the accounts payable team with compiling and reviewing accounts payable data. The work you do will support the accounts payable team and assist with compliance of all applicable laws and obligations.

Essential Duties

• Maintain accounts payable information, vendor files, disbursement records, and ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Independently process complex payment documents, upload spreadsheets, reconcile procurement card statements and record expenses for financial reporting.
• Compile and review invoices, ensuring accuracy, timeliness, and proper coding. Utilize County's financial management system to process payments.
• Assist auditors by providing supporting documentation and / or information on internal process and procedures.
• Respond to payment inquiries and troubleshoot vendor payments across decentralized departments.
• Assist with training of departmental staff in accounts payable workflows, including invoice entry, reviews, approvals, and documentation protocols.
• Work collaboratively with the Accounts Payable Manager with maintaining and reviewing vendor records throughout the year to ensure accurate tax identification numbers (TINS), business types, and payment coding.
• Support the Accounts Payable Manager with annual IRS 1099 reporting and respond to vendor and departmental inquiries regarding 1099 issuance and corrections.
• Identify system issues or recurring errors and support the Accounts Payable Manager with process improvements.
• Assist Accounts Payable Manager with creating and maintaining standard operating procedures and handouts for recurring and unique AP scenarios.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and vendors.
• Maintain up-to-date knowledge of accounting practices and complete required continuing education training.
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity, ethics, and fiscal responsibility.

How You Will Succeed

Your Skills

Your Strengths

You Might Be a Good Fit If

Education and Experience

Additional Information

Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (410-386-2129) or Md. Relay 711 / 800-735-2258. The mailing address is 225 North Center Street, Westminster, Maryland 21157.