Project Coordinator

Are you a detail-driven construction professional who enjoys being at the center of the action—keeping projects organized, trades supported, and operations running smoothly?

Do you thrive in a collaborative environment where your organizational skills, follow-through, and construction knowledge truly matter?

J. Francis Company is seeking a Construction Project Coordinator to support our Production team and play a key role in the successful execution of high-quality residential remodeling projects. This is a new, full-time position created to support continued company growth and evolving operational needs.

About the Company

For more than 35 years, J. Francis Company has been transforming Pittsburgh homes through high-quality renovations, additions, and historic restorations. Our work is rooted in trust, transparency, craftsmanship, and long-term relationships — with both clients and team members.

We are guided by a strong set of core values: Caring, Competence, Integrity, Respect, and Timeliness. We’re looking for someone who shares these values and takes pride in being a reliable, positive team player.

About the Role

The Construction Project Coordinator provides administrative, logistical, and coordination support to the Production Manager, Project Managers, Project Developers, and company leadership. This role touches every phase of the construction process—from trade partner coordination and material tracking to jobsite setup, documentation, and internal systems.

You’ll spend most of your time in the office, with regular interaction with job sites, vendors, and trade partners. Over time, this role offers opportunities for expanded responsibility and growth, including potential project management support for the right candidate.

Key Responsibilities

Trade Partner Development & Coordination

· Support recruiting, onboarding, documentation, and ongoing relationships with trade partners

· Assist with Trade Partner events, including planning, invitations, and logistics

· Maintain trade partner agreements, contact information, and databases

Production & Project Support

· Provide administrative support to Production and Project Management teams

· Assist with subcontractor contract execution and material ordering

· Create and maintain job binders, jobsite documentation, and photo records

· Support jobsite safety procedures, signage, and setup

Receiving & Materials Management

· Receive, inspect, label, and track material deliveries

· Coordinate returns, damaged materials, and vendor credits

· Update material tracking systems and notify internal teams

Shop, Equipment & Facility Coordination

· Help maintain clean, organized receiving and storage areas

· Coordinate equipment, tool, and facility maintenance

· Assist with repairs, building projects, and scheduled system maintenance

Operational & Administrative Support

· Manage job signage, key boxes, vehicle tracking, and inventory databases

· Assist with company vehicle administration and audits

· Support office staff as needed and assist with special projects

Qualifications

· Bachelor’s degree in Construction Management, Project Management, or related field preferred, or 3+ years of relevant construction experience

· Ability to read construction drawings and build schedules from start to finish

· Solid understanding of residential remodeling processes, codes, and safety standards

· Strong attention to detail with excellent written and verbal communication skills

· Highly organized, dependable, and able to manage multiple priorities

· Proficiency in Microsoft Office (Word, Excel, Outlook); scheduling software experience required

· Experience with Buildertrend, CoConstruct, JobTread, or similar platforms is a plus

· Valid driver’s license and reliable transportation

Work Environment & Schedule

· In-office position (no remote option)

· Monday–Friday, 7:30 AM – 4:30 PM

· Approximately 85% office / 15% field time

· Occasional extended hours during peak project needs

Compensation & Benefits

· Salary range: $55,000–$70,000+ (commensurate with experience)

· Comprehensive benefits package including:

· Health, dental, and vision insurance

· 401(k) with employer match

· PTO, paid holidays, and company-paid disability insurance

· Mileage reimbursement, cell phone, and company apparel

· Year-round, stable employment

How to Apply

If you enjoy supporting complex residential projects, working closely with a collaborative team, and contributing to well-run, high-quality construction work, we’d love to hear from you.

Please submit a current resume to apply.

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Sara within 3 days of your submission. Everyone will be contacted.

J. Francis Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, J. Francis Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.