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Group Facilitator & Admin Assistant
Group Facilitator & Admin AssistantGuiding Hands Healthcare • Costa Mesa, CA, US
Group Facilitator & Admin Assistant

Group Facilitator & Admin Assistant

Guiding Hands Healthcare • Costa Mesa, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.part_time]
[job_card.job_description]

Job Description

Job Description

Salary : $25-30 per hour

Are you someone who thrives on organization but also has a heart for healing?

At Guiding Hands Healthcare, were looking for a dynamic professional who can support operations through scheduling and coverage coordination, and step into group facilitation to support our clients in mental health and substance use recovery.

This is a hybrid role that combines behind-the-scenes operational support with direct client engagement.

What Makes This Role Special?

Youll have the opportunity to :

  • Help manage the heartbeat of our organization by organizing group schedules and staffing
  • Lead engaging, supportive group sessions
  • Collaborate with a diverse, mission-driven team
  • Receive mentorship from our founder, Kimberly Lou an Integrative Life Mentor, Health Coach, LAADC, and PhD student working with top professionals around the world

Responsibilities :

Scheduling / Operations Support

  • Coordinate weekly facilitator schedules based on availability and center needs
  • Communicate shift updates to facilitators
  • Assist with last-minute coverage and schedule adjustments
  • Track staff availability and center preferences
  • Attend internal meetings and support calendar optimization
  • Part time role : 10-20 hours

    • Group Facilitation- Primary Need

  • Will be put on-call for groups
  • Facilitate psychoeducational or mindfulness-based group sessions (Mental Health / SUD)
  • Create a safe and welcoming environment for all clients
  • Document group notes in a timely and accurate manner using EMR systems (KIPU or similar)

    • Qualifications :

  • Active registration / certification (RADT, CADC, AMFT, APCC, etc.)
  • At least 6 months of experience in mental health and / or substance use recovery
  • Confidence leading groups of 312 clients
  • Strong organizational and communication skills
  • Familiarity with Google Calendar and basic admin tools
  • Ability to maintain boundaries and multitask in a dynamic work environment
  • Valid CA drivers license & reliable transportation

    • Preferred Skills :

  • Scheduling or administrative support experience
  • EMR familiarity (especially KIPU)

    • Be the bridge between compassionate care and operational excellence.

    Join Guiding Hands Healthcare and help us make sure every group runs with heart, and on time.

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    Group Facilitator • Costa Mesa, CA, US

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