Talent.com
Administrative Coordinator
Administrative CoordinatorThrive • Louisville, Kentucky, US
Administrative Coordinator

Administrative Coordinator

Thrive • Louisville, Kentucky, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
  • [filters_job_card.quick_apply]
[job_card.job_description]

We are currently seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a vital role in providing essential support to our office, managing clerical tasks, coordinating meetings, and ensuring efficient office operations.

Job Duties and Responsibilities :

  • Oversee analysis and reporting of financial information, including budgets, planning, audits, and required filings.
  • Establish and maintain financial controls in alignment with business strategy and regulations.
  • Drive high-impact initiatives to achieve corporate goals.
  • Collaborate with the executive team on budgeting and growth initiatives.
  • Work with senior leadership to develop corporate vision and strategies.
  • Lead the finance / accounting team to ensure performance and objectives are met daily.
  • Develop expertise in all areas of finance and accounting to improve organizational efficiencies.
  • Liaise with HR and payroll for seamless payroll processing.
  • Provide financial status reports to the CEO and Board.

Key Responsibilities :

  • Oversee and manage day-to-day office operations, including administrative support, facilities management, and office supplies inventory.
  • Coordinate and schedule appointments, meetings, and events for the team, ensuring efficient use of time and resources.
  • Handle confidential information and sensitive documents with discretion and professionalism.
  • Serve as the main point of contact for external vendors, clients, and visitors, providing a welcoming and professional demeanor.
  • Supervise and support administrative staff, delegating tasks and providing guidance as needed.
  • Develop and maintain office policies and procedures to streamline operations and ensure compliance with regulatory requirements.
  • Manage office budgets, track expenses, and identify cost-saving opportunities to optimize resources.
  • Implement and maintain office technology and equipment, coordinating repairs and upgrades as necessary.
  • Support HR processes, including recruitment, onboarding, and employee relations, working closely with the HR department.
  • Coordinate with IT support to address technical issues, software updates, and network maintenance.
  • Prepare and review reports, presentations, and correspondence for accuracy and completeness.
  • Foster a positive and collaborative work environment, promoting teamwork and effective communication among team members.
  • Continuously seek opportunities to improve office processes, efficiency, and overall effectiveness.

    • Education, Knowledge, Skills, and Abilities :

  • Previous experience as an administrative assistant or office admin assistant
  • Proficient in Microsoft Office Suite
  • Strong organizational and time-management skills
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks effectively
  • High school diploma; additional qualifications in Office Administration are a plus

    • Thrive is an Equal Opportunity Employer.

    [job_alerts.create_a_job]

    Administrative Coordinator • Louisville, Kentucky, US

    [internal_linking.related_jobs]
    Administrative Assistant

    Administrative Assistant

    HDR • Louisville, KY, US
    [job_card.full_time]
    At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and n...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Retail Administrative Coordinator

    Retail Administrative Coordinator

    TJX • Louisville, KY, US
    [job_card.full_time]
    At TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant II (Dental Implant Coordinator)

    Administrative Assistant II (Dental Implant Coordinator)

    University of Louisville • Louisville, KY, US
    [job_card.full_time]
    Administrative Assistant II (Dental Implant Coordinator).The University of Louisville School of Dentistry is seeking an Administrative Assistant II (Dental Implant Coordinator) to support the Gradu...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Customer Care Coordinator

    Customer Care Coordinator

    Coleman Worldwide Moving • Louisville, KY, US
    [job_card.full_time]
    The Customer Care Coordinator will book and coordinate either military or consumer shipments, act as liaison to customer, providing support and communication with customer about expected move and a...[show_more]
    [last_updated.last_updated_30] • [promoted]
    United States Customs and Border Protection Officer

    United States Customs and Border Protection Officer

    U.S. Customs and Border Protection • Shepherdsville, Kentucky, US
    [job_card.full_time] +1
    Customs and Border Protection Officer (CBPO).A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.Customs an...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Sr Office Coordinator

    Sr Office Coordinator

    Veterans Staffing • Louisville, KY, US
    [job_card.full_time] +1
    Senior Office Coordinator - Louisville, KY.The Senior Office Coordinator is responsible for working with Branch Management and working closely with the office team. Performs administrative and offic...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Guest Services Rep Part Time-104020

    Guest Services Rep Part Time-104020

    Extended Stay America • Fairdale, KY, United States
    [job_card.part_time]
    GSR") position must demonstrate and promote a strong commitment to providing the best possible experience for our guests. This position is responsible for assisting guests, answering phones, checkin...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Associate Patient Care Coordinator

    Associate Patient Care Coordinator

    Optum • Okolona, KY, US
    [job_card.full_time]
    Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives.The work you do with our team will directly improve health outcomes by connect...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Remote Administrative Services Managers - AI Trainer ($90-$110 per hour)

    Remote Administrative Services Managers - AI Trainer ($90-$110 per hour)

    Mercor • Jeffersonville, Indiana, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •Administrative Services Managers • • to support a leading AI lab in advancing research and infrastructure for next-generation machine learning systems...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Wellness Coordinator

    Wellness Coordinator

    StoryPoint • Louisville, KY, US
    [job_card.full_time]
    The Wellness Coordinator is responsible for directing and managing all Wellness (Nursing) employees providing clinical resident care services, by delivering a 1440 experience, optimizing performanc...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Project Coordinator - Louisville, KY

    Project Coordinator - Louisville, KY

    Staffing • Louisville, KY, US
    [job_card.full_time]
    US Citizen, Green Card, TN, GC EAD and H4 EAD only.No Third-party agencies corp to corp.[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Supervisor

    Office Supervisor

    Havertys • Louisville, KY, US
    [job_card.full_time]
    We're looking for a bright, energetic Office Supervisor to join our Havertys Team.Advance your career with Havertys, the most established Furniture Retailer in the industry.You'll thrive in our tea...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Efficient Office Coordinator, Growth Opportunities

    Efficient Office Coordinator, Growth Opportunities

    Keller Executive Search • Louisville, KY, US
    [job_card.full_time]
    Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative set...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance Buzz • Henryville, Indiana, US
    [filters.remote]
    [job_card.full_time] +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Regional Coordinator

    Regional Coordinator

    Ameriprise Financial • Louisville, KY, US
    [job_card.full_time]
    Field Vice President Administrative Assistant.Serve as the principal support for an Ameriprise Financial Institutions Group Field Vice President (FVP) by providing all administrative functions of t...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Emergency Medicine

    Emergency Medicine

    Team Health • Scottsburg, Indiana, US
    [job_card.full_time]
    Emergency Medicine physician job in Indiana : Are you a clinician who aims to make a difference in the lives of your patients by providing quality care? TeamHealth needs someone like you! Deliver s...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Home-Based Focus Group Contributor (Hiring Immediately)

    Home-Based Focus Group Contributor (Hiring Immediately)

    Maxion Research • Mount Washington, Kentucky, US
    [filters.remote]
    [job_card.part_time]
    Join Our Part-Time Research Studies Today!.Are you eager to earn extra income from the comfort of your home? We are looking for motivated individuals to participate in paid research studies includi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Sales Coordinator

    Sales Coordinator

    Hilton Garden Inn Northeast • Louisville, KY, USA
    [job_card.full_time]
    [filters_job_card.quick_apply]
    The Sales Coordinator acts as an administrative assistant and supports designated managers or departments in daily administrative duties. The person who will fill this important role will be respons...[show_more]
    [last_updated.last_updated_30]