Legal Secretary - Litigation

Job Description

Job Description

Description

As a Legal Secretary at Bodman, you will work closely with administrative support staff (word processing, office services, and receptionists) to transcribe and type correspondence, memoranda and time records as well as perform a variety of secretarial duties for attorneys, according to established policies and procedures. Maintain positive contact with your team, clients, attorneys, and administrative professionals and observe confidentiality of client matters.

Key Responsibilities

• Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts. Assist in case management through mediation and / or trial, including preparation of discovery, correspondence, memoranda, Judicial Council forms, briefs, and other legal documents.
• Input attorney’s time and ensure that timesheets are delivered to appropriate person in a timely manner.
• Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).
• Contact clients, courts, counsel, experts, witnesses, etc. via phone, e-mail, and / or correspondence to act as a liaison in scheduling / coordinating meetings, depositions, etc.
• Update and maintain attorney calendars with all court hearings, meetings, depositions, mediations, and expert depositions.
• Set up and maintain client records and filing system.
• Request conflict of interest checks.
• Ability to draft and proof simple pleadings and correspondence, as directed.
• Review incoming mail to determine urgency and work with attorneys accordingly.
• Retain court reporters, videographers, and interpreters, as necessary.
• Coordinate projects that may be complex in nature.
• Maintain good public relations with clients and observe confidentiality of attorney‐client relationship.
• Work with junior and senior level attorneys on your team with unique practices.

Skills, Knowledge and Expertise