Senior Parts Inventory Manager

Overview

As the Senior Parts Inventory Manager, you will be responsible for the direction, daily decision making, and control of Parts and the Agency inventory program. You will provide leadership and technical guidance, manage the work activities of both represented and administrative staff, act as a project manager for multiple supplier / service contracts, and provide supervision in the purchasing, handling, safekeeping, and monitoring of warranties for inventory valued at over $2 million.

Essential Duties

• Oversee warehouse and inventory operations and ensure departmental compliance with agency, state, and federal policies, procedures, and performance standards. Provide guidance and recommendations on parts procurement and inventory issues.
• Manage the day-to-day operations of the Parts division, including purchasing, issuing, receiving, warranty, payment approval, adjustments, and distribution of parts and supplies. Strategically manage competing demands to meet critical material needs.
• Ensure the inventory management-maintenance software system is maintained effectively, creating custom reports and monitoring usage trends. Forecast inventory levels and analyze and adjust inventories to optimize performance.
• Lead team. Hire, train, supervise, discipline, and terminate employees, as necessary. Develop performance and training requirements and create work schedules and overtime assignments. Conduct weekly one-on-ones with leads and admins and facilitate all-team meetings monthly. Provide direction to staff ensuring adherence and consistent interpretation and application of agency’s policies. Resolve grievances at first step and research and provide documentation for responses to grievances. May need to appear at hearings and arbitration, as required.
• Work with subject matter experts on the Parts team to identify opportunities for waste reduction and process improvement. Document these process improvements and present updates to team.
• Manage contracts including reviewing / evaluating bids and proposals, determining and evaluating contract performance requirements, negotiating, and approving payments. Use evaluations and forecasts to make effective changes and determine preferred vendor list.
• Develop divisions annual budget. Oversee department purchasing card, monitor expenditures, and forecast funds needed for staffing, equipment, supplies, etc. to support goals and projects.
• Promote and support Small & Disadvantaged Business Enterprise (SBE / DBE) participation and development. Educate vendors on contracting processes and participate in workshops and events to support agency SBE / DBE goals.
• Perform other duties of a similar nature, as needed.

Requirements

Minimum Qualifications

Knowledge Requirements

Skills Requirements

Preferred Knowledge and Skills

Working Conditions

100% of your work will be performed in an office / warehouse environment and requires you to operate standard office equipment and keyboards. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to exert up to 70 pounds of force occasionally. Hybrid telework is available for most administrative personnel.

Application and Selection Process

Employee Benefits