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Proposal Coordinator
Proposal CoordinatorStratus Team LLC • Richmond, VA, US
Proposal Coordinator

Proposal Coordinator

Stratus Team LLC • Richmond, VA, US
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Proposal Coordinator

Job Description

SUMMARY

The Proposal Coordinator will serve as a key contributor to Stratus’ dynamic, multidisciplinary marketing team—supporting pursuits across our Civic, Education, Transportation, Commercial, Industrial, Federal, and Water markets. As a fully integrated engineering, architecture, interior design, and consulting firm, Stratus delivers comprehensive solutions for public and private clients. The Coordinator will play a central role in developing compelling RFPs, RFQs, SOQs, proposals, presentations, and other business-development materials that advance our strategic growth and showcase the impact of our work.

RESPONSIBILITIES

  • Primary Essential Functions

Participate in project kickoff meetings and provide input on the production schedule

  • Lead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumes
  • Coordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materials
  • Manage customized proposals by gathering input from various departments to meet deadlines
  • Occasionally deliver proposals and coordinate with vendors, subconsultants, and clients
  • Secondary Essential Functions

    • Oversee the presentation process after a proposal shortlist is achieved

  • Assist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentations
  • Update and maintain a polished project information database
  • Perform miscellaneous tasks promptly, as needed
  • Ensure brand guidelines are adhered to across all materials
  • Participate in ongoing training efforts
  • Assist in proposal peer reviews
  • Deliver exceptional client service throughout the proposal process
  • Performs other functions, as requested

    • QUALIFICATIONS

  • 3+ years of marketing / writing-related experience in a high-volume environment.
  • Bachelor’s degree in marketing, journalism, communications, or similar fields.
  • Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.

    • SKILLS

  • Must be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.
  • Strong oral and written communication skills
  • Excellent time management and ability to meet deadlines
  • Strong organizational and process management skills
  • Collaborative team player with a professional demeanor

    • #LI-MV1

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