Transaction Coordinator

Make Your Next Move an Expert One

At Colliers, it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

This position is hybrid (4 days on-site) based out of our Indianapolis, IN office.

Who You Are

We are looking for a motivated and driven individual to support our brokerage team with client relationship management, transaction management, client lease portfolio analysis and financial analysis.

As the Transaction Coordinator, you will be responsible for providing proactive, administrative and financial support services. You thrive in a fast-paced environment, perform well under pressure and are highly effective at prioritizing tasks and seeing things through to completion.

What You Bring

• 2+ years of experience in commercial real estate lease management or transaction management or related experience
• Strong organizational, process orientation and time management skills
• Excellent written and verbal communication skills and interpersonal skills
• Intermediate skills in Microsoft Office Word, Excel, PowerPoint, Outlook. Adobe InDesign a plus

Bonus Skills and Experience

• Experience working with corporate clients or occupiers of real estate
• Real estate license in the state of Indiana

What Success Looks Like

• Support brokers, leadership, clients, and other SMEs to identify opportunities within client portfolio and prepare recommendations communicating findings.
• Assist with projects and deliverables specific to roll-outs, portfolio evaluations, acquisition, consolidation of information and implementation of process.
• Maintains property signs inventory. Orders and removes all property signs for the office. Completes signage purchase orders, and marketing budget forms.
• Help establish protocol and customized templates for each client to include rebate tracker (if applicable), internal co-broker agreements, BOVs, RFPs, and comparison analysis.
• Responsible for management of the trackers including rebate (if applicable), activity reports, and Approval Exhibits (approvals as required for each transaction).
• Assistance with creation of RFP responses including compilation of information and graphics for new clients as well as, one off transactions for existing clients.
• Prepare dashboards for existing and prospective clients on an on-going basis as required for each portfolio.
• Creation and oversight of all business development deliverables for business development, account communications, or regular presentations.
• Preparation and management of internal co-broker agreements and confidentiality documentation
• Overseeing internal management process including Multi-City Assignment forms, invoices, specifically as it pertains to each account

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.