Administrative Specialist | Professional and Administrative Support Services

Administrative Specialist

ProSidian seeks an Administrative Specialist for professional and administrative support services. This is a contract contingent or contract W-2 (IRS-1099) position with potential to convert to a full-time ProSidian employed W-2 position. The role is located CONUS in the United States across the Southeastern Region, supporting the Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA.

Responsibilities and duties include:

• Providing comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures.
• Preparing, proofreading, and editing routine documents, letters, and correspondence.
• Maintaining and updating calendars, scheduling meetings, and coordinating travel arrangements.
• Performing basic statistical and budgetary tasks, including data entry and spreadsheet preparation.
• Managing office tracking systems for action items, controlled correspondence, and time/attendance records.
• Operating office equipment (copiers, fax machines, phones) and ensuring smooth day-to-day operations.
• Delivering exceptional customer service, serving as the primary point of contact for general office inquiries.
• Performing additional administrative and secretarial duties as assigned.

Desired qualifications include:

• 13 years of experience in administrative or office support roles, preferably in a professional or government setting.
• High school diploma or equivalent is required.
• Associate's or bachelor's degree in business administration, office management, or a related field is preferred.

Skills required include:

• Proficiency in managing schedules, maintaining records, and coordinating office activities.
• Experience preparing routine correspondence and handling time-sensitive tasks.
• Familiarity with Microsoft Office Products (Word, Excel, PowerPoint, Publisher, & Adobe).
• Excellent oral and written communication skills.
• Problem-solving and critical thinking.
• Strong interpersonal skills.
• Leadership and adaptability.

Work environment and expectations include:

• Team collaboration and support for cross-functional tasks.
• Primarily office-based with potential remote work opportunities.
• Fast-paced environment requiring prioritization and flexibility.
• Growth and development opportunities for skill enhancement and career advancement.