Executive Assistant

Executive Assistant

Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year.

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

We are seeking a highly organized, proactive Executive Assistant to support one of our senior executives. This role is ideal for someone with 35 years of experience providing administrative support in a fast-paced, professional environment. The role will focus on calendar management, meeting coordination, travel arrangements, and general administrative support. This is a full-time, on-site position based in our Beverly Hills corporate office.

What This Role Will Do:

• Manage and maintain daily calendars, prioritize appointments, and coordinate internal and external meetings for executive and a few of executive's direct reports
• Arrange domestic and international travel, including transportation, accommodations, and itineraries for executive and a few of executive's direct reports
• Confirm executive's daily schedules and ensure the executive is prepared with relevant context and materials
• Track and submit monthly expense reports; assist with purchase orders and invoice processing for executive and a few of executive's direct reports
• Support day-to-day communications, including email and phone correspondence on behalf of the executive
• Process and track vendor agreements and invoices, project budgets and schedules, and assist with project team onboarding and offboarding
• Maintain confidentiality and discretion across all matters
• Serve as liaison to internal teams and external partners, ensuring timely and professional communication
• Provide administrative support for occasional personal tasks and errands as needed
• Partner closely with other Executive Assistants for seamless team support and backup coverage

What This Person Will Bring:

• 35+ years of Executive Assistant experience, preferably supporting entrepreneurs and/or c-suite executives in the creative or tech industry
• Proven ability to manage multiple priorities and adapt quickly to changing demands
• Strong organizational and time management skills with acute attention to detail
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office, and communication platforms such as Zoom, Slack, and Box
• Excellent written and verbal communication skills
• Experience with booking commercial as well as private travel
• Ability to work independently, exercise good judgment, proactively identify areas in which to assist executive and new/better approaches/systems/processes to prioritizing and completing tasks, and maintain discretion in handling sensitive information
• Bachelor's degree required

Benefits & Perks:

• Health: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Yourself: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• Wealth: 401(k) program with company match, stock reimbursement program
• Family: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• Career: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• Others: Volunteer time off, crowdfunding match

Equal Employment Opportunity:

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Hiring Practices:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.