Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences

Administrative Associate

The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, and Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks.

Salary: $17.50 hourly

Responsibilities:

• Communication & Coordination: Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings.
• Personnel & Hiring: Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes. Track and process approvals for new hires, reappointments, and terminations.
• Office & Records Management: Maintain confidential personnel files, departmental records, and office assets. Handle daily office duties and serve as a liaison between students, faculty, and administrators.
• Financial & Logistical Support: Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering. Coordinate meetings, events, and special projects. May require work beyond normal office hours and/or work on weekends. This position may supervise student workers.

This is not a remote position. The selected candidate will be required to work on campus.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal background check.

Required Education and Experience: High school diploma or higher in related field. Five years (5) of related experience.

Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, etc.). Excellent written and verbal communication, organizational, and interpersonal skills. Ability to handle confidential information and work independently.

Applicant Instructions: Please make sure to provide the following documents: Cover Letter, Resume / CV, Professional References.

For detailed instructions on how to apply for any position on our website, please use the following link: http://www.tamusa.edu/humanresources/job-opportunities/index.html

Summary of Employee Benefits: www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058. In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.