Database Associate

POSITION TITLE : Database Associate

REPORTS TO : Director of Annual Giving and Foundation Relations

FLSA : Exempt Status

JOB STATUS : Regular, Full Time (12 Month)

MISSION STATEMENT :

St. Mary's Academy, sponsored by the Sisters of the Holy Names of Jesus and Mary since 1859, is a Catholic high school for young women, providing a challenging college-preparatory education in a vibrant learning environment. Guided by the values and charism of the Sisters, St. Mary's fosters a diverse community and educates the whole person by nurturing spirituality, encouraging creativity, promoting justice, and inspiring a sense of global interdependence to prepare students for service and leadership.

GENERAL SUMMARY :

The Database Associate is an integral part of the St. Mary’s Academy Development Department, and responsible for the daily operation of the development database (Raiser’s Edge).

The Database Associate works closely with the Director of Annual Giving and Foundation Relations to ensure that all gifts from donors are accurately processed through the CRM system, tracked, acknowledged, and reconciled with the finance department. They also identify best practices and recommend procedures and solutions for database accuracy, efficiency, and processes.

PRIMARY RESPONSIBILITIES :

• Manage all aspects of gift processing, including gift entry, acknowledgement, and reporting, as well as management of donation channels
• Create and maintain accurate Raiser’s Edge reports, both regular and requested, for the Development Department, Finance Department, Communications Department, and Office of the President
• Manage Raiser’s Edge database, creating, importing, and updating records while maintaining a high level of data hygiene
• Works closely with the Finance department on all end of month reporting needs, including reconciliation processes
• Manage database processes - recommending procedural improvements, drafting or updating SOP as necessary, and conducting staff training
• Work with the Director of Annual Giving and Foundation Relations and the Director of Advancement to ensure Raiser’s Edge campaign readiness and develop processes for campaign reporting and donor stewardship
• Work with the Director of Special Events to manage importing of guests into the Greater Giving database for the annual Auction, and then exporting all giving data from said database into Raiser’s Edge when the event is done
• Manage data transfer for all Development services
• Manage recurring and matching gift processes as the department liaison to the finance department and company matching gift departments
• Perform clean-up projects regularly, and spearhead software and technology upgrades related to the database (in coordination with IT)
• Maintain supporting documents for pledges, gifts, and correspondence
• Work with the Finance department to manage SMA’s annual audit
• Support fundraising activities throughout the Development Department, including occasional event support in evenings and weekends
• Manage ongoing transition from Raiser’s Edge 7 (database view) to Web View
• Lead upcoming wealth screening project, including direct communication with vendor, project management amongst internal team, and ensuring the success of this process from start to finish

QUALIFICATIONS AND SKILLS :

ADDITIONAL QUALIFICATIONS PREFERRED :

PHYSICAL REQUIREMENTS :

SALARY : Salary commensurate with qualifications and experience.

St. Mary's Academy is an equal-opportunity employer. For positions where religious affiliation directly affects the position, St. Mary's Academy can set prerequisites regarding religion.

ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON SUCCESSFUL COMPLETION OF A BACKGROUND INQUIRY.

To Apply : Qualified applicants may submit resume, cover letter and three professional references in a single PDF to No phone calls please.