HR Administrative Assistant

Friendly Senior Living Human Resources Coordinator

Friendly Senior Living is a highly rated Senior Care Community, we embrace and live our values every day: Friendship, Teamwork, Compassion, Excellence, Integrity, and Customer Focus. Because Friends Care Always!

We consider many different factors to determine your compensation package at FSL. We assess your specific job family, level, relevant skills, experience, and other special trainings, or accomplishments you bring to the position. Pay decisions are also guided by our financial means as well as analyzed against what others earn internally. We strive to pay competitively and offer market differentiated benefits and perquisites in line with our compensation philosophy. The salary range is a reflection of many similar like positions and your actual compensation may not be at the high or low end of the range but will be based on your unique skills and other criteria mentioned. FSL is committed to offering each individual an elevated employee experience through growth and learning opportunities in addition to an inclusive work culture coupled with other perquisites.

Position Summary

The primary purpose of this position is to be primary point of contact for employees and event coordination. This position provides communication and administrative support within the Human Resources Department.

Essential Job Functions

1. Primary point of contact for Human Resources Dept. on site FH location; triages incoming calls and inquiries. Answer employees' questions and provide requested information. Follows up as needed on questions/inquiries.
2. Plan and execute all Human Resource led employee engagement events; including maintain budget
3. Perform administrative duties including, but not limited to, general correspondence, copying, filing and any other duties relevant to the position
4. Organize, compile, and maintain personnel records and documentation in compliance with HR policies and state and federal recordkeeping requirements.
5. Provide administrative support for HR executives and team members as necessary
6. Assist with preparation for new employee orientation
7. Prepares employees badges
8. Prepares and send monthly birthday cards to all employees
9. Respond to routine HR inquiries, such as employment verification requests, in accordance with HR policies as applicable.
10. Enters employee data into vaccination tracking system
11. Prepares for monthly and quarterly HR Corporate Compliance audits
12. File management for employee new hire records and terminations, I-9 forms, etc.
13. Support Human Resource Generalist in CHRC as backup
14. Maintains Human Resources bulletin board, TV, and HRIS announcements.
15. Collect receipts and reconcile VP of HR credit card statement
16. Reconcile RBA/Authentic monthly invoice
17. Source and communicate with outside vendors
18. Perform all other duties relevant to the position as requested

Other Administrative Duties and Record Keeping

1. Order and maintain inventory of HR office supplies; remaining budget neutral.
2. Issues and maintains records of employee locker assignments.
3. Retrieve inter-office and USPS mail and sorts it.
4. Prepares and sends HR general mailings
5. File and maintain employee records and other paperwork in a timely manner.
6. Perform other tasks and special projects as assigned.
7. Assist with setting up meetings/calendaring as needed
8. Provide backup to HR positions as needed

Qualifications

• A combination of experience, education, and/or training which substantially demonstrates the following knowledge and skills:
• High School Diploma or Equivalent.
• 2 or more years' experience in handling administrative HR responsibilities
• Customer service focus
• Strong interpersonal and administrative skills
• Exceptional organizational and time management skills
• Solid ability to work in a fast-paced environment and follow instructions
• Strong problem-solving and decision-making skills
• General knowledge of Human Resource laws, regulations, and compliance requirements.
• Excellent written and oral communication skills.
• Excellent attention to detail.
• Proficient computer skills including the MS Office applications.
• Experience using HRIS systems preferred.

Job Requirements

• Requires ability to relate and be respectful to a wide variety of people and provide superior customer service to all including Employees, members/residents, co-workers, vendors, family members and visitors.
• Must wear employee badge at all times while on-the-job.
• Must report to work on time and adhere to attendance policy.
• Must be able to maintain a high level of confidentiality regarding information about Employees, members/resident, co-workers, vendors, family members and visitors.
• Must have reliable transportation.
• This is a level 1 category. For more information, refer to the Exposure Control manual located in the Environmental Services Department.