Event Producer

Event Producer

This is a hybrid role and applicants must be based in the San Francisco Bay Area. This role allows for working from home but requires regular attendance of client meetings, events, site inspections, etc. in person and some travel.

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

Primary Responsibilities

• Responsible for the logistical management and operational execution of client events and programs
• Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
• Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted
• Manages program changes during pre-planning and on-site, negotiating and up-selling
• Responsible for managing the expected gross margin for the event once contracted
• Orders, confirms and re-confirms all suppliers, develops relationships with supplier / partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.
• Ensures deposits for program have been received as contracted and billing is completed
• Determines Field Staff work assignments, based on program schedule and staffing needs
• Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
• Participates in recruiting and training Field Staff
• Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms
• Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
• Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
• Assists Experience Designers with program development according to specifications of client
• Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
• Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
• Conducts pre-con meetings with client / hotel to review all details of the program as confirmed
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

The base salary range for this role is between $70,000 up to $73,000. Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short / Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include :

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit for more information.