Administrative Assistant ABA scheduling and Admin experience required.

Java Autism Services -

About the Role :

We’re looking for a dependable, organized Administrative Assistant to manage daily operations, including Scheduling, recruiting, and administrative support for our team. The ideal candidate has experience in the ABA field, is detail-oriented, communicates effectively, and is comfortable handling a variety of administrative tasks in a fast-paced environment.

Responsibilities :

Support daily administrative operations and assist management as needed.

Handle onboarding parts of onboarding

Schedule interviews, follow up with candidates, and assist with offer letter coordination.

Maintain internal databases, update staff schedules, and organize digital files

Prepare and send internal communications and emails to staff, partners, and vendors.

Help with timesheet collection and payroll tracking.

Coordinate meetings, take notes, and ensure follow-up tasks are completed.

Assist with office supplies, invoices, and vendor communications.

Provide general support to the Operations and Clinical teams as needed.

Qualifications :

1+ year of administrative or office experience (healthcare or ABA experience required).

Strong communication and organization skills.

Comfortable with Google Workspace (Docs, Sheets, Drive) and email correspondence.

Reliable, professional, and able to multitask in a busy environment.

Schedule :

Full-time, Monday–Friday

The Equal Employment Opportunity Policy of JAVA is to provide a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability.