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Client Service Supervisor
Client Service SupervisorKestra Holdings • Tempe, AZ, United States
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Client Service Supervisor

Client Service Supervisor

Kestra Holdings • Tempe, AZ, United States
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  • [job_card.full_time]
[job_card.job_description]

Kestra Financial is a wealth management platform dedicated to empowering independent financial professionals-including traditional and hybrid RIAs-to grow their businesses and deliver exceptional client service. We combine advanced business management technology with personalized consulting to provide unmatched scale, efficiency, and support. Our advisor-focused culture is built on innovation and advocacy, enabling advisors to offer comprehensive securities and investment advisory solutions to their clients

Lead with Purpose. Partner with Impact

As a Client Service Supervisor, you are a frontline leader responsible for overseeing daily operations, supporting a team of Client Service Associates and Specialists, and ensuring the delivery of exceptional experience for advisors and clients. You will balance hands-on problem-solving with people leadership and process improvement, ensuring that service commitments are consistently met with accuracy, empathy, and accountability. You will monitor key operational queues, analyze team performance data, manage specific departmental programs, and partner with other departments to enhance overall effectiveness.

What you'll Do :

Team Leadership & Performance Management :

  • Manage and guide a team of Account Services support staff, including Senior Client Service Associates, Client Service Associates, Specialists, and Support Specialists.
  • Set clear priorities and coordinate work activities for the team to ensure efficient task completion.
  • Conduct regular one-on-one meetings, provide constructive feedback, and offer coaching and mentorship to foster team member development and career paths.
  • Conduct quality review conversations with employees on a regular basis to ensure work is completed accurately and to departmental standards.
  • Assist the Account Services Manager with resource planning, scheduling, and identifying training needs.
  • Lead by example, promoting and recognizing team members for embodying company values.

Operational Oversight & SLA Adherence :

  • Proactively monitor business volumes across various queues (AdvisorComplete processing, KDP processing, Onboarding Salesforce queue, ASEscalations Salesforce queue, Salesforce tasks, Onboarding Operations phone queue, Teams chats).
  • Ensure the department consistently processes items within a 24-hour SLA.
  • Ensure service cases are responded to within 24 hours.
  • Ensure 80% of calls are answered within 30 seconds.
  • Take responsibility for handling escalated issues with care and professionalism, guiding the team to resolution.

    • Reporting & Data Analysis :

  • Perform daily reporting to monitor queue performance, team member productivity, and adherence to service level agreements.
  • Analyze data to identify trends, bottlenecks, and areas for process improvement.

    • Program Ownership & Process Improvement :

  • Own and manage specific departmental programs, including the signature guarantee program and forms management.
  • Partners with other departments (e.g., Supervision, Concierge, Client Experience, Trading, Legal, Compliance, Technology) to find ways to improve the effectiveness and scalability of departmental operations.
  • Be proactive in assessing client needs / demands and delivering added value.
  • Ensure knowledge and compliance with all applicable laws and regulations.

    • Administrative & Ad Hoc Duties :

  • Perform necessary administrative tasks related to team management.
  • Contribute to a culture of reinvention, advocacy, and integrity to empower advisor success.
  • Perform other duties and projects as assigned by Director / Manager.

    • What you Bring :

  • Bachelor's degree or equivalent work-related experience preferred.
  • Minimum 2 years of experience in financial services.
  • At least 1 year of experience in a role supporting or working directly with processing teams.

    • Leadership & Management Acumen :

    Proven ability to manage, develop, and motivate a team, fostering a collaborative and high-performing environment.

  • Strong judgment to identify, troubleshoot, and resolve daily operational and team challenges, guided by policies and procedures.
  • Ability to conduct effective performance and quality review conversations with team members.
  • Deep Functional Knowledge : Solid understanding of financial services operations, particularly in account opening, maintenance, transfers, and client service processes, with the ability to apply fundamental principles effectively.
  • Problem-Solving & Decision Making : Strong judgment to identify, troubleshoot, and resolve daily operational and team challenges, guided by policies and procedures. Ability to handle escalated issues.
  • Analytical & Reporting Skills : Capability to monitor various data points, analyze performance metrics, and generate reports to drive operational efficiency.
  • Exceptional Interpersonal & Communication Skills : Excellent verbal and written communication, active listening, and conflict resolution skills to effectively interact with team members, other departments, and clients. Professional phone presence and high degree of courtesy.
  • Strategic Alignment : Ability to grasp departmental strategy and align team objectives and daily tasks with broader organizational goals.
  • Autonomy & Proactivity : Demonstrates self-reliance in overseeing team operations, making independent decisions within defined boundaries, and proactively identifying and addressing issues.
  • Technical Proficiency : Strong proficiency with Microsoft Office products (Word, Excel, Outlook, PowerPoint, Teams) and various operational systems (e.g., AdvisorComplete®, KDP, Salesforce).

    • CERTIFICATES, LICENSES, REGISTRATIONS :

  • Series 7 License (or must be obtained within a defined timeframe after hire).
  • Series 24 License (preferred)

    • Internal Application Policy :

    Internal applicants must be in good standing and have a minimum of 1 year of service with Kestra. Internal applicants must also have a minimum of 1 year service in current role unless approved by EVP.

    Benefits to support you :

  • Competitive pay and benefits with a large employer (over 1600 employees nationwide)
  • 401(k), health insurance, and a competitive benefits package
  • Work in a supportive, collaborative environment committed to professional excellence
  • Help clients navigate meaningful financial decisions with confidence
  • Opportunities for training, development, and long-term growth within the firm
  • Tuition reimbursement for qualified expenses

    • Kestra Values :

    Our Mission is Powering Financial Independence, enabling the growth and success of investing clients and the advisors who serve them. We do that by living our values : Serve, Make it Happen, and One team.

    Explore Life at Kestra

    Kestra Holdings Website : https : / / www.kestrafinancial.com /

    Careers Portal : https : / / jobs.dayforcehcm.com / en-US / kestra / KESTRACAREERSITE

    LinkedIn : https : / / www.linkedin.com / company / kestra-financial

    Apply Today

    Lead with purpose. Apply now and help shape the future of Kestra.

    Disclosure By applying to a job at Kestra Financial, Inc., you are agreeing to the following statements :

  • You acknowledge that if hired, Kestra Financial, Inc. may, obtain and use background information concerning your credit, character, general reputation, personal characteristics, work habits, performance and experience for evaluation for your potential employment.
  • It is the policy of Kestra Financial to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender, identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Kestra Financial prohibits any such discrimination or harassment.
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