Payroll Coordinator

Department: Human Resources

Location: Remote (In State Candidates Only)

Minimum Salary: $54,628

Employment Type: Regular Full Time

Shift: 1st Shift

Scheduled Work Hours: 8am-4:30pm Monday - Friday

The Jel Sert Company marks a major milestone this year, 100 years of success, innovation, and industry leadership. The Jel Sert Company has focused on creating high-quality, high-value foods and beverages that help bring people together. Jel Sert is proud of being awarded the Great Place to Work certification, along with being recognized as a Best Workplace to Work in Chicago and Best Workplace to Work in Manufacturing and Production. We are currently looking for a passionate and dedicated individual to join our team as a PAYROLL COORDINATOR. If you are looking for a work environment that encourages personal growth, responsibility, and a shared vision for creating incredible products that help create lasting memories, then Jel Sert wants you!

The Payroll Coordinator supports the Sr. Payroll Manager in executing payroll operations and serves as a key backup for leadership responsibilities. This role bridges administrative and technical functions, ensuring accurate data entry, timely processing and proactive issue resolution. The Payroll Coordinator plays a critical role in maintaining payroll integrity and supporting cross-shift and multi-departmental needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assist with processing payroll, including timecard reviews, corrections and employee updates
• Collaborate with HR to ensure accurate setup of new hires in the HRIS and timekeeping systems
• Work with Benefits Manager to ensure accurate benefit enrollment data is reflected in payroll
• Act as a backup to Sr. Payroll Manager during absences or high-volume periods
• Collaborate with HR and Finance to enhance cross-functional workflows
• Support garnishment setup, benefit deductions and union dues tracking
• Communicate with supervisors and managers regarding timekeeping issues and pay discrepancies
• Respond to employee inquiries regarding payroll policies, procedures and pay issues
• Assist with state tax setup and ongoing maintenance to ensure compliance across jurisdictions
• Supports training efforts for managers and employees on the timekeeping system, including timecard entry, approvals, and time off requests. Serve as a resource for system navigation and troubleshooting.
• Maintain electronic personnel records and payroll documentation in accordance with company policy
• Participate in system testing, updates and process improvement initiatives

QUALIFICATIONS

To perform this job successfully, the individual must maintain confidentiality, demonstrate strong organizational, analytical skills as well as strong customer service skills in order to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE

• 2-4 years of payroll experience, preferably in a manufacturing or multi-shift environment
• Strong understanding of payroll systems and timekeeping platforms (i.e., Paylocity, UKG, and AOD)
• Established as credible and trustworthy.
• CPP or FPC certification and bilingual in Spanish a plus

KNOWLEDGE, SKILLS and ABILITIES

• Solid understanding of federal, state and local wage and hour laws, including overtime rules, taxable wages, garnishments and deductions
• Ability to exercise independent judgment and be a self-starter.
• Capable of maintaining the utmost confidentiality.
• Positive can-do attitude, creative mind and the ability to work well in a team environment.
• Personable yet extremely professional in demeanor and approachable
• Exceptional attention to detail along with excellent organizational and communication skills
• Ability to troubleshoot issues and escalate appropriately
• Microsoft Office Suite skills to include Excel, Outlook, Word, and PowerPoint.

BENEFITS & SALARY

The Jel Sert Company is committed to pay transparency and will provide further compensation information during the interview process. The minimum compensation for the Payroll Coordinator is $54,628. Compensation is determined by a candidate's experience, education, skills, training, and the internal equity within our organization. Actual compensation to be paid will be determined upon an offer. In addition to a competitive compensation package, regular full-time corporate employees of Jel Sert are eligible for our extensive benefits programs that can be reviewed here.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit at a computer for long periods of time.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

WORK ENVIRONMENT

100% remote work from home, however there may be times that one would be required to come to headquarters for meetings or events.

FOOD SAFETY and QUALITY RESPONSIBILITIES

Follow applicable procedures and work instructions.

Back-up Payroll Manager

IMPACT ON JEL SERT SUCCESS

This role plays a critical part in maintaining employee trust and satisfaction through accurate and timely processing of compensation, supporting financial integrity and operational efficiency by minimizing errors and ensuring legal compliance, and contributes to a positive workplace culture by promoting transparency, fairness, and responsiveness in payroll practices.