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Administrative Assistant
Administrative AssistantHope Family Partners • Lewiston, ME, US
Administrative Assistant

Administrative Assistant

Hope Family Partners • Lewiston, ME, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
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Job Description

Job Description

Description : Summary

The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments.

Essential Functions

  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for leadership.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other records for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Performs other related duties as assigned.

Other Duties

  • Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    • Benefits : Flexible schedule

    Paid time off

    Paid training

    Requirements :

    Physical Requirements

  • Ability to do standing / sedentary tasks for long periods of time.
  • Ability to perform a range of motion tasks including but not limited to stretching, stooping and lifting.
  • Ability to lift 15 pounds.

    • Qualifications

  • High School Diploma or GED
  • Two years of experience in an administrative role preferred.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.
  • Authorized to work in the United States.

    • Equal Employment Opportunity

    Hope Family Partners is an Equal Opportunity Employer.

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