Document Control Specialist

People Drive Our Success

Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank we strive to provide a caring culture that supports your aspirations and success. We believe people are our most valuable asset and we proudly foster growth and development empowering you to achieve your professional goals. We have thrived for 60 years and persevered through many economic cycles due to our team members' drive and optimism. Together we can make a difference in the financial future of our communities.

Apply today!

General Summary

Incumbent is responsible for data entry and for the filing, safekeeping and accurate recordkeeping of loan documentation both on-site and offsite with a third-party vendor. Ensure accurate filing and record keeping in compliance with Cathay Bank's Record Retention Policy.

Essential Functions

• Sort, store, and organize documents and records according to alphabetical, numerical, or other systems as directed by management.
• Add / reconcile new incoming documentation to file records or create new records as necessary.
• Maintains tracking log system for Loan Portfolio and records the location of the Legal Files both internally held and held by the offsite custodian, Iron Mountain.
• Ensure legal loan documents are always held in secure fireproof locations.
• Responsible for the preparation of appropriate forms and input of records into shipping boxes and documenting on spreadsheet.
• Maintain organization of files within file cabinets, including compressing and relocating files to provide additional filing space.
• Reviews Legal Document Files to ensure file completeness with Desk Procedures.
• Responsible for retrieving paid legal files / documentation, in response to special requests from supported Loan Servicing departments.
• Creates new labels for acquired loans and maintains record of file location.
• Assist in preparing & auditing paid off files for shipment to offsite facilities, ensuring accuracy and compliance with Desktop Procedures.
• Assists with special projects or assignments for Auditors and Regulators.
• This job requires lifting boxes of loan files weighing up to 50 lbs. approximately 3 or more times per day; use an available dolly or cart when necessary.

Qualifications

Other Details

$20.00 $22.00 / hour Pay determined based on job-related knowledge, skills, experience, and location. This position may be eligible for a discretionary bonus.