Talent.com
Facilities Manager
Facilities ManagerWSH Management, Inc. • Santa Ana, CA, United States
Facilities Manager

Facilities Manager

WSH Management, Inc. • Santa Ana, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Property Manager (Tax Credit experience preferred)

WSH Management is seeking a highly motivated Resident Manager to oversee the day-to-day operations of a 58-unit LIHTC / PSH community in Santa Ana, CA. This is an excellent opportunity to manage a multi-family community focused on delivering quality housing to residents. The Resident Manager is responsible for the day-to-day management of community policies, payables, and preparing the annual budget. Additionally, ensure the property is rented to the fullest capacity and lost rent is minimized.

Property Manager  Job Duties

The Property Manager is primarily responsible for the day to day management of all property operations to include, weekly and monthly reports, consistent implementation of community policies, accounts receivable and payable, and preparing the annual budget.  Our Property Managers are organized, detail oriented and possess the ability to manage multiple tasks at a time.

  • Ability to understand financial goals, operate asset in owners best interest in accordance with policies & procedures.
  • Address resident concerns and requests in timely basis to ensure resident satisfaction with management.
  • Ensure efficiency of staff through leadership, ongoing training, instruction and counseling as applicable.
  • Maintain community appearance and ensure repairs are noted and completed on timely basis.
  • Ensure property is rented to fullest capacity and lost rent is minimized.

What we offer :

  • Salary : $27.00 to $28.00 per hour
  • Medical, Dental, Vision, Life and 401k with employer match
  • Paid vacation and 15 paid company holidays
  • Full time : 40 hours per week
  • Two Bedroom Apartment included to live onsite

    • Financial

  • Demonstrate ability to understand financial goals, operate assets in owners' best interest in accordance with Policies & Procedures Manual.
  • Maintain accurate records of all community transactions and submit on a timely basis (i.e., rent rolls, delinquency reports, move-in / move-outs, etc.).
  • Daily review of property Yardi dashboard.
  • Review all vacant and available units to ensure timely move-ins.
  • Prepare annual budgets and income projections in a timely and accurate manner.
  • Ensure that all rents and late fees / check charges are collected, posted, and deposited in a timely manner.
  • Generate necessary legal action documents and process in accordance with Landlord / Tenant Laws, Fair Housing Laws, and company guidelines.
  • Provide constant vendor / contractor communications concerning scheduling, billings, vendor relations, and certificates of insurance.
  • Ensure that invoices are accurately processed for approval and payment by Corporate offices, manage petty cash and all funds.

    • Leasing

  • Ensure property is rented to fullest capacity and lost rent is minimized.
  • Utilize the Yardi leasing workflow process from initial contract through approval or denial of tenancy and move-in.
  • Utilize marketing strategies to secure prospective residents.
  • Confirm that leasing staff techniques are effective in qualifying and securing future residents.
  • Confirm that leasing staff gather information about market competition in the area and file.
  • Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to be able to give up-to-date and proper information when requested by others.
  • Represent the company in a professional manner at all times.

    • Administrative

  • Prepare and / or implement procedures and systems within company guidelines to ensure orderly and efficient workflow.
  • Working knowledge of California landlord / tenant laws and common procedures and notices.
  • Confirm all leases and corresponding paperwork are completed and input into software systems accurately and on a timely basis.
  • Ensure current resident files are properly maintained and in required order.
  • Ensure all administrative paperwork is accurate, complete, and submitted on a timely basis.
  • Ensure compliance with all applicable affordable housing programs.
  • Lead emergency team for community. Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc., within company guidelines to minimize liabilities (i.e., criminal activity on community, employee / resident injuries, fires, floods, freezes, etc.).

    • Resident Retention

  • Conduct quarterly Resident Meetings.
  • Deal with resident concerns and requests on a timely basis to ensure resident satisfaction with management.
  • Participate in resident social service programs and / or coordinate resident activities programs.
  • Develop and / or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.).
  • Ensure distribution of all company or community-issued notices (i.e., bad weather, emergency, etc.).
  • Consistently implement policies of the community.
  • Daily review of all emails and respond as necessary within 24 hours.

    • Personnel Management

  • Consistently use successful techniques and company directives to screen, hire, orient, and train new personnel.
  • Ensure efficiency of staff through ongoing training, instruction, counseling, and leadership.
  • Plan weekly / daily brief meetings with staff to review schedules, work order status, and assignments.
  • Coordinate maintenance schedule and assignments with Maintenance Supervisor.
  • Administer action plans consistently and on a timely basis with performance problems. Document appropriately, communicate situation to supervisor, Human Resources Director, and terminate properly when necessary.
  • Provide support to staff to encourage teamwork and lead as an example in creating a harmonious environment.
  • Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, online timekeeping, change of status, etc.).

    • Maintenance

  • Maintain community appearance and ensure repairs are noted and completed on a timely basis. This requires regular community inspections and tours.
  • Assure quality and quantity of market-ready apartments.
  • Ensure that models and market-ready apartments are walked daily and communicate any service-related needs to maintenance.
  • Ensure that service request procedures are followed, recorded in property management software, communicated to maintenance, status updates to residents, notes entered, and satisfaction follow-up.

    • Safety

  • Learn and ensure compliance with all company, local, state, and federal safety rules.
  • Ensure that unsafe conditions are corrected in a timely manner.
  • Direct staff to follow a "safety first" principle.

    • Abilities

  • Ability to make decisions, meet targets, and work under pressure.
  • Strong command of the English language, including proper grammar, spelling, and sentence structure.
  • Thorough understanding of the English language and ability to communicate effectively with others.
  • Strong writing and proofreading skills.
  • Attention to detail in all aspects of job performance.
  • Effectively prioritize multiple projects simultaneously while meeting deadlines.
  • Demonstrated managerial and leadership skills.
  • Strong communication and negotiating skills; ability to build and maintain strong vendor relationships.
  • A sense of urgency, comfort with ambiguity, drive for results, and ability to remain true to the companys brand and image.
  • Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions, and initiate appropriate course of action.
  • Effectively convey ideas, images, and goals to a diverse group of personalities.
  • Possess a positive attitude, keep calm, and smile under all circumstances.

    • Property Manager Qualifications / Preferred Qualifications

    While we are proud to offer on-the-job training for all positions, we prefer you to start with the following experience :

  • Minimum of 2 years on-site as a Resident Manager; will consider 3 years supervisory experience in a customer service-related business with appropriate certification(s).
  • Will consider 3 years of an Assistant Manager to a comparable community, demonstrating key leadership and decision-making roles / duties.
  • Affordable Housing experience.
  • Preferably Tax-Credit experience.
  • Yardi software experience preffered.
  • High School Diploma Required. College degree preferred.
  • Must possess strong attention to detail and sales ability.
  • Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite / Office 365 including Word, Excel, Outlook as well as property management software applications.
  • Must possess a valid drivers license and maintain current auto insurance.
  • Candidate will be required to pass a background and drug screening (a conviction will not necessarily disqualify you from employment with WSH Management).

    • About Us :

    Join a Team That Makes a Difference WSH Management

    For over 25 years, WSH Management has been a trusted leader in managing senior and multifamily apartment communities across California. With deep expertise in both affordable and market-rate housing, we proudly manage more than 80 communities and support a team of over 200 dedicated employees and were still growing.

    At WSH, we believe that great people make great communities. Thats why we invest in our team through comprehensive training, clear growth opportunities, and a workplace culture built on respect and collaboration. We were honored to receive the 2024 Employee Choice Award, and were committed to keeping that momentum going.

    If you're passionate about service, teamwork, and personal development wed love to welcome you to our team.

    WSH Management is proud to be an Equal Opportunity Employer

    www.wshmgmt.com

    Compensation details : 27-28 Hourly Wage

    PI9be5ddd6d826-31181-39094150

    [job_alerts.create_a_job]

    Manager • Santa Ana, CA, United States

    [internal_linking.similar_jobs]
    Facilities Manager

    Facilities Manager

    APR Consulting • Anaheim, CA, United States
    [job_card.full_time]
    Title : Facilities Manager / Engineer.Los Angeles, CA or Riverside, CA or Anaheim, CA or Irvine, CA or San Diego, CA (Travel and Lodging Accommodations are provided). Typically 5 days which may start a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    AVP, Applications Manager

    AVP, Applications Manager

    Cathay Bank - Headquarters • Rosemead, CA, United States
    [job_card.full_time]
    Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank - we strive to provide a caring culture that supports your aspirations and success....[show_more]
    [last_updated.last_updated_30] • [promoted]
    Manufacturing / Facilities Mechanical Engineer

    Manufacturing / Facilities Mechanical Engineer

    Calmo Manufacturing, Inc • Huntington Beach, California, United States
    [job_card.full_time]
    Calmoseptine Ointment, global brand, in its high tech, state of the art OTC manufacturing plant that includes robotic packaging and computerized data. We offer competitive job benefits and a pleasan...[show_more]
    [last_updated.last_updated_30] • [promoted]
    EHS & Facilities Manager

    EHS & Facilities Manager

    Eleven Recruiting • Santa Ana, CA, United States
    [job_card.full_time]
    Eleven Recruiting is seeking an experienced EHS and Facilities Manager to join one of our leading aerospace manufacturing clients in Santa Ana. This pivotal role is responsible for leading Environme...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Enterprise Systems JDE Manager

    Enterprise Systems JDE Manager

    Mantek Solutions, Inc. • Pasadena, CA, United States
    [job_card.full_time]
    Our direct client is in need of a full time Enterprise Systems JDE Manager for a position located in Pasadena, CA (On-site). No Corp to Corp / No Sponsorship / W2 Only / No third party candidates co...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    General Manager, Material Testing

    General Manager, Material Testing

    Element Materials Technology • Huntington Beach, CA, United States
    [job_card.full_time]
    General Manager, Material Testing.Element has an opportunity for a General Manager to lead our Huntington Beach location. Reporting directly to the Division Director, the General Manager will have f...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Facilities Manager

    Facilities Manager

    Leonardo DRS • Cypress, CA, United States
    [job_card.full_time]
    The Electro Optical InfraredSystems (EOIS) line of business within DRS has locations in Dallas and Austin, TX, Melbourne, FL, and Cypress, CA. EOIS develops, manufactures, and supports infrared and ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Facilities Manager

    Facilities Manager

    VirtualVocations • Santa Ana, California, United States
    [job_card.full_time]
    A company is looking for an Assistant Facilities Manager to support the delivery of facilities management services.Key Responsibilities Maintain client satisfaction through effective facility man...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Facilities Finance Specialist

    Facilities Finance Specialist

    VirtualVocations • Santa Ana, California, United States
    [job_card.full_time]
    A company is looking for a Facilities Finance Specialist.Key Responsibilities Prepare and manage complex financial spreadsheets for data analysis and trend identification Oversee invoices and ac...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Building Automation Manager

    Building Automation Manager

    South Coast Facility Services - SCFS • Anaheim, CA, US
    [job_card.full_time]
    SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Engineering Facility Services Coordinator FT Day Lakewood

    Engineering Facility Services Coordinator FT Day Lakewood

    University of California - Irvine Health • Lakewood, CA, United States
    [job_card.full_time]
    University of California, Irvine, and the only academic health system based in Orange County.UCI Health is comprised of its main campus,. UCI Health Community Network in Orange and Los Angeles count...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Business Applications Manager 1 - IS Systems Application - FT - Day

    Business Applications Manager 1 - IS Systems Application - FT - Day

    University of California - Irvine Health • Orange, CA, United States
    [job_card.full_time]
    University of California, Irvine, and the only academic health system based in Orange County.UCI Health is comprised of its main campus,. UCI Health Community Network in Orange and Los Angeles count...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Supervisor, Facilities Maintenance Mechanical

    Supervisor, Facilities Maintenance Mechanical

    Knott's Berry Farm • Buena Park, California, US
    [job_card.full_time]
    Supervises and coordinates the departments activities in maintaining and repairing mechanical parts of pumps, cranes, compressors, automobiles, trucks, tractors, and similar equipment used in const...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Location Manager

    Location Manager

    Cintas • Santa Fe Springs, CA, US
    [job_card.full_time]
    Cintas is seeking a location manager.The location manager assists with managing the location's overall operational business while completing a defined curriculum of activities that will prepare the...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Sr. Manager, Maintenance

    Sr. Manager, Maintenance

    Macy’s • Industry, CA, US
    [job_card.full_time]
    Macy’s is more than just a store.One that’s captured the hearts and minds of America for more than 160 years.A story about innovations and traditions…about inspiring stores and irresistible product...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Facilities Strategy and Operations, Air Dominance & Strike

    Facilities Strategy and Operations, Air Dominance & Strike

    Anduril Industries • Costa Mesa, CA, United States
    [job_card.full_time]
    Anduril Industries is a defense technology company with a mission to transform U.By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the def...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Facilities Manager

    Facilities Manager

    TradeJobsWorkForce • 92704 Santa Ana, CA, US
    [job_card.full_time]
    Facilities Manager Job Duties : Oversees building and grounds maintenance.Operates and maintains cu...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Area Manager Facilities - Costa Mesa

    Area Manager Facilities - Costa Mesa

    Nordstrom • Costa Mesa, CA, US
    [job_card.full_time]
    The ideal Area Facilities Manager is highly networked, customer focused, richly experienced, skilled, motivated, results oriented, uses good judgment in all decisions and actions and is committed t...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]