Executive Assistant

Job Description

Job Description

We are looking for a dedicated Executive Assistant to join a small, dynamic office in Tampa, Florida. This role offers an excellent opportunity to work closely with senior leadership, providing essential administrative support while helping to manage confidential and complex tasks. The ideal candidate will bring professionalism, maturity, and a detail-oriented mindset to a collaborative and calm work environment.

Responsibilities :

• Coordinate travel arrangements and itineraries for executives, ensuring seamless logistics.
• Manage executive calendars by scheduling meetings, appointments, and events.
• Prepare high-quality documents, reports, and presentations for internal and external use.
• Handle personal assistant tasks such as running errands, managing wire transfers, and overseeing personal travel arrangements.
• Organize and maintain office systems and records to ensure efficiency and compliance.
• Collaborate with executives to prioritize tasks and manage deadlines effectively.
• Act as the primary point of contact for executives, managing communications and addressing inquiries.
• Support the team with administrative tasks such as filing, data entry, and correspondence.
• Maintain confidentiality and demonstrate discretion in handling sensitive information.
• Assist with special projects and due diligence tasks as directed by executives.

This is a permanent opportunity that will pay up to $75,000 depending upon prior experience. Please apply to Jane Gearhart if interested!