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Administrative Assistant
Administrative AssistantGoldman Ruiz Management • Kansas City, MO, US
Administrative Assistant

Administrative Assistant

Goldman Ruiz Management • Kansas City, MO, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Position Summary

The Administrative Assistant provides essential administrative, organizational, and operational support to the Executive Leadership of Goldman Ruiz, the parent management company overseeing multiple business ventures. This role ensures smooth operations across all entities by managing schedules, coordinating communication, organizing documentation, and assisting with cross-company projects. The ideal candidate is proactive, detail-oriented, and capable of working independently in a dynamic, multi-business environment.

  • ? Key Responsibilities

Administrative & Office Support

  • Manage calendars, appointments, and scheduling for the Managing Partners and

    • Executive Leadership

  • Maintain organized digital and physical files, records, and company documentation
  • Prepare and edit reports, presentations, briefings, and internal communications
  • Assist with data entry, tracking, and maintaining accurate cross-company databases
  • Coordinate meetings, calls, and project updates across all Goldman Ruiz businesses

    • HR & Recruiting Support

  • Support recruitment efforts by posting jobs, screening candidates, and scheduling interviews
  • Assist with new hire onboarding documentation and company-wide recordkeeping
  • Help coordinate training schedules and maintain updated training and policy materials

    • Operations Coordination

  • Facilitate communication between business leaders, management teams, and external partners
  • Assist with vendor coordination, purchasing, invoicing, and contract organization
  • Track deadlines, follow up on open tasks, and help ensure project accountability across entities

    • Employee & Culture Support

  • Provide frontline support for staff seeking administrative help across business units
  • Assist with planning company-wide events, recognition programs, and internal initiatives
  • Promote a professional, organized, and inclusive culture across all Goldman Ruiz operations
  • ? Qualifications
  • 1–3 years of administrative or operations support experience
  • Strong organizational, time-management, and multitasking skills
  • Excellent written and verbal communication abilities
  • Proficiency in Google Workspace, Microsoft Office, and modern office software
  • Ability to manage confidential information with discretion
  • Bilingual (English / Spanish) preferred but not required
  • ? What We Offer
  • Competitive pay (based on experience)
  • Flexible work schedule
  • Significant opportunities for growth across multiple business ventures
  • A collaborative, high-trust environment where your role has meaningful impact
  • Employee discounts at relevant company-owned brands
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