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Administrative Assistant (Billing/AP/Payroll Clerk)
Administrative Assistant (Billing/AP/Payroll Clerk)Tutor Me Education • Los Angeles, CA, US
Administrative Assistant (Billing / AP / Payroll Clerk)

Administrative Assistant (Billing / AP / Payroll Clerk)

Tutor Me Education • Los Angeles, CA, US
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Tutor Me Education's office currently seeks an Administrative Assistant (Billing / AP / Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.

  • Supporting all billing and payroll operations
  • Utilization of accounting and payables software programs to perform duties and responsibilities
  • Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
  • Accurately and timely completing assignments
  • Researching and responding to inquiries
  • Displaying a positive, high-energy attitude within our team environment
  • Reviewing and editing pre-bills in response to attorney and support staff requests
  • Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
  • Creating, printing and verifying the accuracy of invoices prepared for clients
  • Reviewing and verifying the accuracy of supporting documentation as required
  • Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
  • Reviewing and analyzing rejected invoices and assisting with their resolution
  • Processing write-offs per Firm policy
  • Assistance with the creation and distribution of daily, weekly, monthly reports
  • Assisting with year-end closing and reporting as required
  • Assisting with special projects on various issues as needed

Requirements

  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Strong analytical, problem-solving and & productivity skills
  • Excellent time management skills and the ability to work flexible hours to meet deadlines
  • Ability to function well in a high-paced environment with shifting priorities
  • Ability to maintain confidentiality, and to exercise discretion and good judgment
  • Proficiency in Microsoft Office applications
  • Knowledge of bookkeeping procedures (posting, balancing, debits / credits and journal entries)
  • Proficiency in basic accounting principles and the ability to perform mathematical functions
  • College graduate with internship / work experience

    • Benefits

    Why Should You Apply?

  • Generous PTO plan
  • Excellent growth and advancement opportunities
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