Office Manager

Benefits:

• Company parties
• Competitive salary
• Flexible schedule

Job Title: Office Manager (Part-Time)

Location: New Jersey
Schedule: MondayFriday, 9:00 AM 2:00 PM (5 hours per day)
Employment Type: Part-Time (Two Positions Available)

About Us

We are a licensed home care agency serving New Jersey and an approved DDD (Division of Developmental Disabilities) provider in New Jersey. We provide nine (9) DDD services, including Support Coordination, and are committed to delivering high-quality, person-centered care to individuals and families we serve.

Position Summary

We are seeking two organized, detail-oriented Part-Time Office Managers to support daily administrative and operational functions. The Office Manager will play a critical role in ensuring smooth office operations, compliance support, coordination with clinical and administrative teams, and effective communication across departments.

Key Responsibilities

Office & Administrative Operations
Manage daily office operations and administrative workflows
Maintain organized digital and physical records in compliance with agency and DDD standards
Coordinate office schedules, calendars, and internal communications
Support leadership with documentation, reporting, and task tracking

Compliance & Documentation
Assist with DDD-related documentation and compliance tracking
Support onboarding and credential tracking for staff and contractors
Ensure accurate filing of required forms and records

Coordination & Communication
Serve as a point of contact for internal teams, staff, and external partners
Coordinate with Support Coordinators and administrative staff on case-related documentation
Respond to emails, calls, and inquiries in a professional and timely manner

Systems & Data Management
Update and maintain internal systems, spreadsheets, and tracking tools
Support data entry, reporting, and record accuracy
Assist with payroll-related documentation and administrative follow-ups as needed

Qualifications
Previous experience as an Office Manager, Administrative Assistant, or similar role
Experience in healthcare, home care, or human services preferred
Familiarity with DDD services or support coordination is a strong plus
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication skills
Proficiency with Google Workspace, Microsoft Office, and basic office systems
Ability to handle sensitive information with confidentiality

Work Schedule
Part-Time: 5 hours per day
MondayFriday, 9:00 AM 5:00 PM
Flexible scheduling within business hours

Why Join Us
Be part of a growing, mission-driven home care agency
Support meaningful services for individuals with developmental disabilities
Collaborative and supportive work environment
Opportunity to grow with an expanding NJ and NY organization

How to Apply

Interested candidates should submit their resume and a brief cover letter outlining relevant experience.