Administrative Assistant

The Administrative Assistant provides high-level administrative support to the Senior Management Team and serves as a resource across multiple departments. This versatile role is designed to support a wide range of initiatives, ensuring seamless coordination, communication, and execution of key business activities. The position requires a high degree of adaptability, attention to detail, and the ability to manage a wide range of responsibilities with professionalism, discretion, and minimal oversight in a dynamic, fast-paced environment.

ESSENTIAL RESPONSIBILITIES

• Demonstrates Schneller values and supports the organizational commitment to ensuring quality products and processes.
• Provides administrative support to senior leaders across the organization, adapting to varied needs and priorities.
• Coordinates schedules, domestic and international travel, and resources for internal and external meetings, conferences, advisory boards, and other events.
• Prepares and edits correspondence, reports, and presentations for internal and external use, often compiling information from multiple sources.
• Maintains organized files, records, archives, and documentation relevant to senior leadership and cross-functional activities.
• Plans, manages, and executes all aspects of company tradeshows and events, including project management, budgeting, vendor relationships, logistics, and follow-up reporting.
• Organizes and manages internal and external business-related events, such as leadership meetings, customer visits, vendor engagements, and industry functions, in coordination with relevant departments.
• Assists with company communication tools, including SharePoint and the corporate website, ensuring content is accurate and up to date.
• Provides support for CRM administration, including data entry, reporting, and accurate tracking of customer interactions.
• Coordinates the development, distribution, and inventory of marketing and communication materials.
• Serves as a flexible resource for ad hoc projects and initiatives across the business, stepping in wherever support is needed.
• Provides occasional support to Human Resources, as needed, in alignment with broader administrative responsibilities.

WORK EXPERIENCE

QUALIFICATIONS & REQUIREMENTS

PHYSICAL REQUIREMENTS

Must be able to perform the following physical demands with or without accommodation :

Infrequently (I) 1-5%

Occasionally (O) 6-33%

Frequently (F) 34-66%

Constantly (C) 67-100%

The above statements are intended to describe the general nature and level of work required by the position. They are not to be construed as an all-inclusive list of responsibilities, duties, and skills required. All employees holding this position may be required to perform responsibilities outside of those listed from time-to-time based on business circumstances.