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Accentuate Staffing
Administrative & Accounting AssistantAccentuate Staffing  • Raleigh, NC, US
Administrative & Accounting Assistant

Administrative & Accounting Assistant

Accentuate Staffing • Raleigh, NC, US
18 days ago
Job type
  • Full-time
Job description

Responsibilities:

Human Resources & Administrative Support

  • Coordinate onboarding for new employees, including initial paperwork and communication with IT and benefits providers
  • Initiate criminal background checks as needed
  • Assist payroll with state Tax ID information and related administrative requests
  • Support HR-related administrative duties as assigned
  • Provide general administrative support to management and staff

Accounting Responsibilities

  • Enter payment transactions into accounting systems, including credit cards, ACH payments, wires, Paymode, PayPal, and checks
  • Process credit card transactions and payment activity
  • Send daily revenue reports at the end of each business day
  • Manage recurring revenue collections and past-due accounts through daily emails and follow-up phone calls
  • Edit, void, and combine invoices as needed
  • Send manual credit card payment links for combined invoices
  • Perform sales report reconciliations
  • Respond to requests from departments regarding invoices, payments, and account information
  • Update billing configurations, pricing, and effective dates in the system
  • Maintain and update billing contact information
  • Assist customers with converting payment methods from checks to ACH or credit cards
  • Monitor accounting email inbox and route or respond to requests appropriately

Requirements:

  • Previous administrative, accounting, bookkeeping, or office support experience preferred
  • Strong attention to detail and organizational skills
  • Excellent verbal and written communication skills
  • Ability to handle confidential information professionally
  • Proficient in Microsoft Office, particularly Excel and Outlook
  • Experience with accounting or ERP systems preferred
  • Ability to prioritize tasks and work independently in a fast-paced environment
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Administrative & Accounting Assistant • Raleigh, NC, US

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