Administrative Assistant

ADMINISTRATIVE ASSISTANT | HIRING AT $19.62-$20.00 HOURLY + BENEFITS | 4 DAY SCHEDULE |

If you love mission driven work and thrive on helping programs run smoothly, this Administrative Assistant opportunity is built for you. Girl Scouts of Southeast Florida is seeking a detail- oriented Administrative Assistant to power the systems that help deliver high quality community programs for girls across our region. This Administrative Assistant role is perfect for someone who enjoys behind the scenes impact, fast paced coordination, and meaningful work that supports youth development every single day.

What will you be doing?

As an Administrative Assistant (Community Programs Specialist), you will be the engine that keeps critical program information accurate, current, and accessible. The Administrative Assistant enters and manages participant data in systems like Salesforce, Excel, and Qualtrics, processes registrations and renewals, tracks surveys, and supports monthly reporting tied to grant and donor requirements. Accuracy and speed matter here because the work of this Administrative Assistant directly supports funding, program quality, and the experience of girls and volunteers. You will also respond to questions from Troop Facilitators and community partners, route requests, and make sure people get the help they need quickly and professionally.

This Administrative Assistant also plays a hands-on role in operational support. You will coordinate program supplies, manage inventory, prepare materials and incentives, and ensure everything is ready for troop sessions and activities. The Administrative Assistant monitors reports, verifies data, and flags issues before they become problems. You will help maintain rosters, demographic records, attendance tracking, surveys, and program documentation that show the success stories and real impact of our community programs.

The Administrative Assistant reports to the Director of Community Programs.

Who are we seeking?

We are looking for an Administrative Assistant who brings strong customer service, excellent written and verbal communication, and sharp attention to detail to their work. You should be comfortable with databases and Microsoft Office, especially Excel, and confident learning new systems quickly. Time management, follow-through, and the ability to solve problems independently are essential for success as an Administrative Assistant. An associate degree or equivalent experience and at least one year of relevant experience are required. Bilingual skills in Spanish or French are a plus. The selected candidate must also be able to pass a post-offer Level 2 fingerprint-based background check and motor vehicle check with satisfactory results. The Administrative Assistant must also maintain a valid driver's license and reliable transportation for occasional program-related needs.

What will you get?

This is an in office Administrative Assistant role based at our Lake Worth, Florida headquarters, working a full-time four-day schedule. You will join a collaborative nonprofit team that values learning, inclusion, and professional growth while doing work that truly matters.

When you become our next Administrative Assistant, you are stepping into a role where your precision, responsiveness, and organization help build girls of courage, confidence, and character who make the world a better place. If you are ready to use your skills to support impactful youth programs, apply today.

How do you apply?

Complete our online application.

Girl Scouts of Southeast Florida, Inc. is an Equal Opportunity Employer. Applicants must be currently authorized to work in the United States for any employer. Girl Scouts of Southeast Florida does not sponsor applicants for work visas. Note: This posting may be closed or canceled at any time based on business needs.

This job posting was created with the assistance of artificial intelligence and was reviewed for accuracy by a human.