Project Administrator

Project Administrator

Seeking a Project Administrator responsible for supporting Superintendents, Project Managers, and the Branch Manager. The role involves tracking employee safety trainings, timekeeping, general clerical duties, job tracking, scheduling, and communication with field crews. Previous experience in a construction or Oil & Gas setting is a plus. The candidate will maintain files, act as a liaison between corporate office and vendors, and perform phone response, POs, and equipment reports tasks.

Responsibilities

• Review SOPs for dispatch and onboarding.
• Gain proficiency in Echart, DISA, OSCA, and client portals.
• Obtain JHA from safety & add to paperwork.
• Manage job paperwork & training folders.
• Add personnel to Eichart.
• Send job completion emails.
• Submit mileage reports.
• Add crew to consortium rosters.
• Verify client training and background.
• Submit badge & vehicle forms.
• Print training records & create folders.
• Copy TWIC, DL, SS documents.
• Perform general onboarding tasks including drug background process, fit testing, taking pictures for org chart, issuing ComData card, scheduling Stronghold University, and booking flights.

Essential Skills

Additional Skills & Qualifications

Work Environment

The role is primarily based in an office environment but may occasionally require presence in the field for project-related activities.

Job Type & Location

This is a Contract position based out of Long Beach, CA.

Pay and Benefits

The pay range for this position is $20.00 - $22.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Long Beach, CA.

Application Deadline

This position is anticipated to close on Jan 21, 2026.