Quality Control Admin

Position Description:

Quality Control Admin provides essential support to the Onsite QC Manager by managing inspection activities through daily use of inspection software, coordinating with trade partners, and handling the timely submission and review of inspection requests and reports. The role involves archiving and distributing inspection and test documentation, tracking action items, and ensuring QC documentation complies with regulatory requirements, including LAWA and LADBS. Additionally, the Quality Control Admin assists in managing the Quality Action Log, schedules and manages weekly QC and six-step meetings, prepares agendas and minutes, and attends meetings as directed. The position also supports the QC team by compiling daily reports and performing various tasks to help maintain efficient and compliant project operations.

Position Qualifications:

• High Diploma or GED.
• Construction administrative experience with strong communication skills.
• Driver’s License.
• Computer software skills including Microsoft Office Suite, specifically Outlook, Excel, Word.
• Critical thinker with ability to multitask.
• Ability to read and understand third party inspector reports.
• Excellent time management and ability to prioritize.

Essential Duties:

• Utilize onsite inspection software daily to manage inspection activities, including receiving, reviewing, and submitting inspection requests in a timely manner; coordinate with Hensel Phelps and our trade partners for the submission and scheduling of inspections, and archive inspection requests while distributing results to both trade partners and the Hensel Phelps team.
• Receive, review, electronically archive, and distribute daily inspection reports from third-party inspectors, LAWA, LADBS, and any other authority having jurisdiction applicable to the project to ensure all team members are informed of relevant issues.
• Receive, review, electronically archive, and distribute test results.
• Archive and track buyout, pre-mobilization meeting, and preparatory meeting agendas, meeting minutes, and action items using our Quality Process Log.
• Archive and track action items from material, initial, follow-up, and final inspection documentation.
• Coordinate with the LAWA administrator and other onsite administrators to ensure QC documentation remains aligned with LAWA requirements and to support the overall process.
• Actively participate in managing the Quality Action Log, assisting with tracking LAWA and LADBS correction notices, special inspector issues, and other LAWA-related concerns.
• Manage designer reports by receiving and distributing design team reports, documenting action items and concerns in the Quality Action Log and communicating issues to the QC staff.
• Assist with collecting and compiling Hensel Phelps QC daily reports for the QC manager’s review and approval. Transmit/Distribute daily reports to LAWA.
• Schedule and manage QC meetings, including weekly QC meetings and six-step meetings, to ensure project compliance. Assist with creating meeting agendas, taking minutes, and distributing agendas and minutes promptly. Attend meetings as directed by the QC Manager.
• Provide support to the QC team with various tasks as needed to help maintain smooth project operations.

Physical Work Classification & Demands:

Moderate Work. Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or 10 pounds of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

• The person in this position regularly sits in a stationary position in front of a computer screen.

• Constantly reads written communications and views mail submissions. Will also need to read blueprints and take/verify field measurements.

• Climbing – Ascending or descending ladders, stairs, scaffolding and ramps at various heights.

• Balancing – Ability to maintain body equilibrium to prevent falling and to walk, stand or crouch.

• Stooping – Bending the body downward and forward by the spine at the waist.

• Visual acuity and ability to operate a vehicle as certified and appropriate.

• Occasionally exposed to high and low temperatures

• Frequently exposed to noisy environments and outdoor elements such as precipitation and wind.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.