Administrative Office Coordinator

Fleet Coordinator

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Pay Rate $20-$23 Hourly

The Fleet Coordinator manages existing fleet systems and implements new tools to perform varied fleet-related tasks accurately and efficiently. The Fleet Administrator is responsible for maintaining fleet databases, reconciling vehicle activity, and ensuring compliance with registrations, maintenance, and disposals. This role includes system administration and support functions while collaborating across Sevita business functions, and supports the Fleet Manager with administrative tasks across the fleet program.

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below.

• Partner with functional teams to achieve organizational business objectives
• Oversee deliveries, disposals, asset transfers, and system updates, reconciling all activity with dealerships, fleet systems, and Fixed Assets.
• Build and maintain reports on rentals, registrations, and PM compliance while validating and reconciling vehicle and facility data for accuracy.
• Review repairs, respond to field questions, and ensure all registration and operational requirements are met across the fleet.
• Manage fuel exceptions, accidents, total losses, and impound releases in coordination with field teams and partners.
• Maintain vehicle prefixes, assist with declined repair processing, and coordinate related disposals as needed.
• Support the Fleet Manager in the administration of the Fleet program
• Performs other related duties and activities as required.

Minimum Knowledge and Skills required for the Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job.

• High school diploma or equivalent
• 2+ years of experience in fleet administration, vehicle logistics, or a similar operations support role.
• Strong analytical and reconciliation skills; experience with data systems (e.g., Insights or similar platforms) preferred.
• Excellent communication and organizational skills; capable of collaborating cross-functionally.
• Self-motivated with the ability to work independently in a remote setting.
• Proficiency in Microsoft Excel and other reporting tools.
• Experience working directly with a fleet management company.
• Familiarity with fleet compliance and asset lifecycle processes.
• Exposure to accident claims handling, preventive maintenance scheduling, or fuel exception reporting.
• Ability to multitask and deliver high quality results
• Ability to prioritize work to ensure the highest urgency tasks are completed first
• Experience working with systems including data entry and uploading large quantities of data
• Ability to read, write, and communicate in English

Other Requirements:

• Travel as needed

Physical Requirements:

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Americans With Disabilities Act Statement

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.