Program Administrative Coordinator

SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique, world-class data exploitation capabilities.

Important Notice : SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. Applicants that do not meet this requirement will not be considered.

We are seeking a Program Administrative Coordinator to provide critical administrative and operational support to a fast-paced technical organization. This role focuses on processing paperwork, submitting and tracking access requests, maintaining certification records, and ensuring administrative requirements are completed accurately and on time.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative workflows while coordinating with internal teams and external stakeholders.

Responsibilities

• Process and submit administrative paperwork related to program operations
• Prepare, submit, and track system, facility, and tool access requests
• Maintain and track employee certifications, training records, and compliance documentation
• Monitor expiration dates and notify stakeholders of upcoming renewals or required actions
• Track status of administrative requests and follow up to ensure timely completion
• Maintain accurate records, spreadsheets, and documentation repositories
• Coordinate with internal teams to gather required information and signatures
• Support onboarding and offboarding administrative activities
• Assist with preparation of reports, trackers, and status updates
• Ensure documentation complies with organizational policies and requirements
• Respond to administrative inquiries and provide status updates
• Perform other administrative duties as assigned

Requirements

Candidates who have any of the following skills will be preferred :

Colorado Residents : In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Benefits

SciTec offers a highly competitive salary and benefits package, including :

The pay range for this position is $55,000 - $69,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education / training, and key skills. This is not a guarantee of compensation.

SciTec is proud to be an Equal Opportunity employer. VET / Disabled.