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Entry-Level Office Manager Admin, NYC
Entry-Level Office Manager Admin, NYCNIGHTSEA INC • New York, NY, US
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Entry-Level Office Manager Admin, NYC

Entry-Level Office Manager Admin, NYC

NIGHTSEA INC • New York, NY, US
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  • [job_card.full_time]
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Job Description

Job Description

Location : New York City

Responsibilities :

  • Office & Administrative Management

Manage daily administrative operations of the New York office to ensure an organized and efficient workplace

  • Oversee office supplies, equipment, and sample management, including purchasing, tracking, and inventory control
  • Coordinate with building management, cleaning services, and external vendors
  • Compliance & Documentation Support (Key Focus)

    • Provide daily documentation and administrative support to the Chief Compliance Officer (CCO)

  • Organize, maintain, and update internal compliance documents, policies, and administrative records
  • Assist in preparing documentation for compliance reviews, internal audits, or regulatory requests
  • Ensure all documents are accurate, well-organized, properly version-controlled, and traceable
  • HR Administrative Support

    • Support the HR Manager with daily HR administrative tasks, including employee files and onboarding / offboarding documentation

  • Maintain employee records in a confidential, accurate, and compliant manner
  • Assist with preparing internal HR communications, forms, and basic reports
  • Financial & Invoice Administration

    • Collect, review, organize, and archive office-related invoices, including rent, office expenses, and service fees

  • Assist with basic expense tracking, reimbursement documentation, and administrative reconciliation
  • Additional Support

    • Assist with meeting coordination, preparation of materials, and meeting minutes

  • Perform other administrative and support tasks as required by management

    • Qualifications :

  • Bachelor’s degree or above, preferably in Finance, Law, Literature, Business Administration, or IT-related fields
  • Experience in office administration, compliance support, or HR administration is preferred
  • Hands-on experience with document management, compliance support, or internal processes is a strong plus
  • Strong attention to detail with excellent documentation and organizational skills
  • Ability to manage confidential files and sensitive information with discretion
  • Strong time management skills and the ability to handle multiple tasks
  • Good written and verbal communication skills in English; bilingual in Chinese is required .
  • This position is fully onsite in the New York office
  • Flexibility to support company compliance and operational needs.

    • Benefits / Perks :

  • Healthcare Insurance (Medical, Dental, Vision)
  • 401(k) Matching
  • Paid Holidays
  • PTO
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