Graduate Medical Education Program Administrator

Department

BSD RAD - Educational Programs

About the Department

The Department of Radiology includes more than 100 full-time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. A tradition of excellence in patient care, basic, clinical, and translational sciences, combined with the strengths of one of the world's top academic institutions provides the foundation for a robust career in the University of Chicago Medical System.

We have two ACGME radiology residency programs; Diagnostic Radiology with 29 trainees and Interventional Radiology – Integrated with 10 trainees. Our fellowship programs include two ACGME programs, Abdominal Imaging (two trainees) and Neuroradiology (4 trainees). We also offer unaccredited fellowships, Breast Imaging, Musculoskeletal Imaging and Cardiopulmonary Imaging. We also offer medical student electives and clerkships throughout the academic year for both University of Chicago students and visiting medical students. Our department also offers observerships to visiting residents from training programs in the United States and abroad.

Job Summary

The job provides professional support and solves straightforward problems in regards to the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

The Graduate Medical Education Program Administrator is responsible for the administrative oversight of the Radiology Residency Program, Radiology Fellowship Programs and the Radiology clerkship and electives for medical students. The job provides professional support and solves straightforward problems regarding the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, work schedules, evaluation, recruitment, Match process, orientation, and graduation. Ensures compliance with regulatory bodies.

Responsibilities

Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.

Manages the full lifecycle of accredited and non-accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.

Coordinates all aspects of the accreditation process, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.

Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.

Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.

Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.

Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.

Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.

Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.

Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.

Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.

Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.

Identifies opportunities for process improvement to enhance program efficiency and trainee experience.

Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).

Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident / fellowship recruitment, Match process, orientation and employees relations.

Has a moderate / high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

Performs other related duties as assigned to support the department’s educational mission and institutional goals.

Performs other related work as needed.

Minimum Qualifications

Education :

Minimum requirements include a college or university degree in related field.

Work Experience :

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications :

Preferred Qualifications

Education :

Bachelor's degree in related field.

Experience :

Prior administrative or operational experience working in graduate medical education.

Experience with GME digital programs such as ERAS, VSAS, or MedHub.

Experience with University of Chicago BuySite, GEMS, and ePayment desirable.

Experience with technology platforms such as UChicago Box, Microsoft Teams, Canva, Asana, etc.

Preferred Competencies

Graduate Medical Education Knowledge : Strong understanding of GME structures, accreditation standards, and regulatory requirements.

Compliance & Ethical Judgment : Ability to interpret and apply policies, ensure regulatory compliance, and handle confidential information responsibly.

Analytical & Organizational Skills : Strong ability to manage complex information, prioritize tasks, and coordinate multiple programs simultaneously.

Financial Literacy : Competence in tracking budgets, expenditures, and reimbursements.

Effective Communication : Clear and professional verbal and written communication skills for interacting with trainees, faculty, and leadership.

Problem-Solving & Decision-Making : Ability to anticipate challenges, evaluate options, and make sound decisions independently.

Technology Proficiency : Comfortable using GME management systems, data tracking, and reporting tools.

Collaboration & Interpersonal Skills : Works effectively with diverse teams, builds relationships, and fosters a professional learning environment.

Working Conditions

Full-time office environment with regular business hours; occasional evening or weekend work may be required during program events or accreditation cycles.

Primarily administrative role with frequent interactions with trainees, faculty, and institutional leadership.

Work involves handling confidential and sensitive information related to trainees and programs.

Occasional travel may be required for accreditation site visits, conferences, or meetings.

Moderate physical activity may be required, including moving program materials or equipment, and prolonged periods of computer work.

Application Documents

Resume (required)

Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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