Grants Administrator

Apply for Job Job ID 296173 Location Atlanta, Georgia Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job

About Us

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the well-being of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information
The School of Materials Science & Engineering (MSE) has 42 academic faculty, 30 research faculty and post-docs, approximately 100 visiting scholars and Tech Temps, and 27 administrative and technical staff. The School is housed in five buildings and continues to diversify and expand the academic and research programs. To learn more about MSE, visit: www.mse.gatech.edu

Job Summary

Assist the faculty with preparation of pre-award proposals and a portion of the post-award process and grant requests. May serve as interface for proposal management with various groups involved in the process. Coordinate and prepare paperwork to granting agencies involved with grant-proposal submittal and coordinate submittals with Finance Office and/or the Office of Sponsored Programs. Interact with faculty, researchers staff, students.

Responsibilities

Job Duty 1 -
Identify funding sources and administer grant budgets. Advise faculty on budget development, financial scenario and strategic planning, and financial forecasting in response to grant solicitations and requests for proposals.

Job Duty 2 -
Edit and prepare proposal documentation, submit required documentation into sponsor systems, and appraise proposals for Office of Sponsored Programs review.

Job Duty 3 -
Liaise with management and staff in the Office of Sponsored Programs and the Office of Grants and Contracts Accounting regarding sponsored research grants and contracts.

Job Duty 4 -
Administer post-award activities including developing financial reports, negotiating and maintaining sub-agreements, monitoring and reconciling expenditures and salary distribution, submitting budget revisions, and auditing transactions for compliance with budget justification and sponsor policies.

Job Duty 5 -
Generate custom and required reports for faculty and unit management regarding sponsored research plans, proposals, and projects.

Job Duty 6 -
Collaborate, provide advice, and give direction to unit financial or accounting personnel regarding the pre-award and post-award process, as appropriate.

Job Duty 7 -
Provide assistance to students, post-doctoral fellows, and research faculty on assistantships and fellowships.

Job Duty 8 -
Identify and provide sponsored research training and educational opportunities for faculty and staff.

Job Duty 9 -
Research potential grants opportunities from agencies and philanthropic organizations.

Job Duty 10 -
Perform other duties as assigned

Required Qualifications

Educational Requirements
Bachelor's Degree in Business Administration, Accounting, Finance or equivalent combination of education and experience

Required Experience
Eight to ten years of job related experience

Preferred Qualifications

Additional Preferred Qualifications
Some experience using FastLane and grantsgov is preferred

Preferred Educational Qualifications
Master's Degree

Knowledge, Skills, & Abilities

SKILLS
This job requires advanced knowledge of and expertise in the pre-award and post-award sponsored research and grant administration process. Ability to interpret and explain complex regulations, policies, and government language is essential. Strong interpersonal, written, and verbal communication skills are required to interact with a wide range of constituencies in a diverse academic and research community. Attention to detail and the ability to prioritize while performing multiple, complex financial tasks is required. Advanced knowledge of financial and accounting principles and practices in an academic and research institution.

• Proficiency in Research.gov, Cayuse, and NIH ASSIST.

• Strong knowledge of sponsor regulations and compliance requirements.

• Excellent organizational and multitasking abilities.

• Ability to communicate effectively across diverse teams.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

Salary range: $55,029.00 -$78,907.00 annually

Location: Atlanta, GA

Job grade: G08

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Other Information

Pre-Award Activities

• Assist departmental faculty/PI in the development, preparation, and submission of grant and contract proposals

• Ensure all proposals meet agency and university guidelines and published timelines.

• Enter and route proposals in Research.gov, Cayuse, and NIH ASSIST for review and approval.

Post-Award Activities

• Prepare complex budget reports and monitor expenditures for compliance.

• Submit requests for re-budgeting or modifications as project requirements change.

• Maintain accurate records and provide timely financial updates to faculty and leadership.

Communication & Reporting

• Communicate effectively, both verbally and in writing, with all levels of the organization.

• Create clear and concise verbal and written reports for faculty and administrative leadership.

• Manage and prioritize multiple projects/tasks simultaneously in a fast-paced environment.

Background Check

A successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening