Talent.com
Business Office Assistant
Business Office AssistantFord Powell & Carson, Inc. • San Antonio, TX, US
[error_messages.no_longer_accepting]
Business Office Assistant

Business Office Assistant

Ford Powell & Carson, Inc. • San Antonio, TX, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

POSITION SUMMARY :

The Business Office Assistant provides essential administrative and operational support to Ford, Powell & Carson Architects and Planners, Inc. (FPC). This role ensures smooth day-to-day office operations, supports project and financial processes, and contributes to maintaining an efficient, professional, and collaborative workplace. The ideal candidate is organized, detail-oriented, and proactive, with the ability to balance clerical responsibilities, event coordination, and project support in a dynamic architectural environment.

KNOWLEDGE AND EXPERIENCE REQUIREMENTS :

  • 1-3 years of administrative, office or clerical experience.
  • Professional Services Environment Preferred
  • Attention to detail and quality of work
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP / CRM systems a plus.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Professional, approachable, and proactive demeanor.
  • Appreciation for FPC’s history, our local community, historic preservation, and sustainability
  • In office hours are Monday through Friday, 8 : 30AM to 5 : 30PM

KEY RESPONSIBILITIES :

Office Administration & Reception

  • Serve as front desk receptionist, greeting visitors and answering phones.
  • Manage incoming and outgoing mail, including stamping, logging, and distribution.
  • Maintain supplies, office equipment, and public areas (lobby, conference rooms, break room, print room).
  • Make coffee, run / load dishwasher, and ensure shared spaces are orderly and guests are accommodated.
  • Support document preparation including printing, filing, template management, and corporate records.

    • Event & Meeting Coordination

  • Assist in planning and coordinating office events such as meetings, lunch-and-learns, parties, volunteer activities, and training sessions.
  • Manage conference room schedules.
  • Prepare materials for meetings, presentations, and signatures.
  • Coordinate catering, supplies, and logistics for in-office and off-site events.

    • Project & Design Support

  • Assist with project set-up and on-going support for Vision / ERP and CRM.
  • Support design professionals with word processing, report / specification formatting, and scheduling.
  • Log and track project submittals and assist with design-build coordination (contracts, permitting, purchasing, deliveries, and site visits).
  • Support project managers in administrative tasks.

    • Business Office & Financial Support

  • Prepare checks and mailings for Business Office.
  • Assist with accounting with data entry, payroll, billings, receivables and payables.
  • Maintain accounting and corporate filing systems.
  • Request and track Certificates of Insurance.
  • Assistant Business Office with a variety of business activities.

    • Facilities & IT Support

  • Communicate with the property manager and / or custodial team on building needs.
  • Support IT by reporting technology issues, maintaining equipment logs, and assisting with conference room technology.

    • HR & Policy Support

  • Assist Business Office with employee hiring and onboarding.
  • Maintain the office’s SharePoint site, ensuring documents and policies are current.
  • Contribute to development of administrative policies and procedures.
  • Support digital archive management and help staff access records.

    • FIRM

  • Demonstrate a willingness to take initiative.
  • Foster FPC’s culture.
  • Achieve excellence.

    • MENTORSHIP

  • Develop a relationship with a mentor within the office
  • Seek out expertise from within the office (question experienced employees and research library of typical designs)
  • Participate in activities outside of the office that promote the firm’s reputation and visibility as thought leaders.

    • PROFESSIONAL DEVELOPMENT

  • Promote technical sharing within the office
  • Inform supervisor of appropriate training opportunities that would benefit job performance (workshops, conferences, online software training, etc.)
  • Participate in FPC University programs and presentations.

    • WHY YOU’LL LOVE WORKING HERE

  • Community & Social Impact : We are dedicated to our local community and the environment, pursuing B-Corporation and JUST label certifications. We also engage in pro-bono work and offer paid time-off for volunteering.
  • Wellness Initiative : Enjoy wellness programs, including a wellness room, on-site gym, ergonomic and green workspaces, and community wellness activities.
  • Family Support : Paid parental leave and emergency family leave.
  • Professional Growth : Support for continuing education, leadership development, and participation in professional organizations.
  • Collaborative Culture : Join a team that values creativity, craft, and collaboration.
  • Creative Environment : Work in a newly renovated office in the historic Light Building in downtown San Antonio.
  • Comprehensive Benefits : Medical / dental / vision insurance, 401K, paid holidays, paid annual leave, and employee stock ownership opportunities.

    • FPC is committed to fostering a diverse, equitable, and inclusive workplace. We value the unique perspectives and experiences of our team members and strive to create an environment where everyone can thrive.

    [job_alerts.create_a_job]

    Office Assistant • San Antonio, TX, US

    [internal_linking.related_jobs]
    Administrative Assistant Front Office

    Administrative Assistant Front Office

    Marriott Hotels Resorts • San Antonio, Texas, USA
    [job_card.full_time]
    Enter and retrieve information contained in computer databases using a keyboard mouse or trackball to update records files reservations and answer inquiries from guests. Transmit information or docu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Private Banking Officer II

    Private Banking Officer II

    Frost Bank • San Antonio, TX, United States
    [job_card.full_time]
    It's about caring for the generations ahead.Are you a customer experience champion? Someone who enjoys seeking out and fostering long-standing relationships with affluent market clients, supporting...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Ops Support Assistant 4 Bilingual English Spanish Hybrid

    Ops Support Assistant 4 Bilingual English Spanish Hybrid

    Citigroup • San Antonio, TX, US
    [job_card.full_time]
    The Ops Support Specialist 4 is an entry-level position responsible for providing operations support services, including but not limited to. record / documentation maintenance, storage & retrieval of...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant (Remote Position)

    Administrative Assistant (Remote Position)

    GOLD GATE • San Antonio, Texas
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Administrative Assistant (Remote Position).Part-Time : $18–$24 per hour.Full-Time : $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to supp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant

    Executive Assistant

    USAA • San Antonio, TX, US
    [job_card.full_time]
    At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote First-Line Supervisors of Office and Administrative Support Workers - AI Trainer ($80-$120 per hour)

    Remote First-Line Supervisors of Office and Administrative Support Workers - AI Trainer ($80-$120 per hour)

    Mercor • San Antonio, Texas, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •First-Line Supervisors of Office and Administrative Support Workers • • to support a leading AI lab in advancing research and infrastructure for next-...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrator

    Office Administrator

    Sundek Decorative Concrete Coatings • San Antonio, TX, US
    [job_card.full_time]
    SundeK of San Antonio is looking to expand our team and hire an Office Administrator.This position is front and center of the Customer Experience and will require : . Communication with clients regard...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Accounting Assistant

    Accounting Assistant

    Air Conditioning Contractor • San Antonio, TX, United States
    [job_card.full_time]
    Career Advancement Opportunities.Performing all accounting functions per general accounting rules and principles.Providing the Accounting / Office Mgr with monthly financial reports.Assist with payro...[show_more]
    [last_updated.last_updated_30] • [promoted]
    HR Assistant

    HR Assistant

    Creative Financial Staffing • San Antonio, TX, US
    [job_card.full_time]
    About the Company and Human Resources Assistant Opportunity : .One of our clients is looking to add an HR Assistant to their team. They're currently seeking a vibrant and outgoing, individual who is l...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Assistant Business Office Manager

    Assistant Business Office Manager

    Normandy Terrace Nursing and Rehabilitation Center • San Antonio, Texas, USA
    [job_card.full_time]
    Join Our Team as an Assistant Business Office Manager.Support Operational Excellence in Long-Term Care.Creative Solutions in Healthcare is seeking a. Assistant Business Office Manager.In this role y...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Assistant Dental Office Manager

    Assistant Dental Office Manager

    Aspen Dental • San Antonio, TX, United States
    [job_card.full_time]
    At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competiti...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payment Poster FT Baptist MS Imaging Center Central Billing Office

    Payment Poster FT Baptist MS Imaging Center Central Billing Office

    United Surgical Partners • San Antonio, TX, United States
    [job_card.full_time]
    Under the direction of the Business Office Manager, is responsible for covering any aspect of the business office necessary. Many duties includes cash posting, reconciliation, refunds, auditing cred...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant

    Executive Assistant

    USAA Careers • SAN ANTONIO, Texas, US
    [job_card.full_time] +1
    At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Executive Assistant

    Executive Assistant

    Kahlig Auto Group • San Antonio, Texas, USA
    [job_card.full_time]
    San Antonios largest automotive company has an opening for an Executive Assistant to the President of the Company.This is a high-level position that involves business and personal affairs managemen...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Bilingual Loan Officer- Leads Provided- In Office

    Bilingual Loan Officer- Leads Provided- In Office

    National Mortgage Staffing • San Antonio, TX, United States
    [job_card.full_time]
    Our client, a growing direct lender, is seeking a.Bilingual Mortgage Loan Officer (Spanish).This is a unique opportunity to work. Manage inbound purchase leads and convert them into funded loans.Ori...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Escrow Assistant

    Escrow Assistant

    Dream Finders Homes • San Antonio, TX, United States
    [job_card.full_time]
    Golden Dog Title has an immediate need for an Escrow Assistant.Our ideal candidate will be responsible for preparing real estate documents and maintaining files as needed.This role will work direct...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Part-time Office Runner

    Part-time Office Runner

    Vara Chevrolet • San Antonio, Texas, USA
    [job_card.full_time] +1
    This is agreat way to learn about the automotive industry.Clerical duties in the Accounting department.Visit the Bank tax office Post office DMV etc. Cross training with receptionist and cashier.Be ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Business Banker I

    Business Banker I

    Frost Bank • San Antonio, TX, United States
    [job_card.full_time]
    It's about helping small businesses achieve big goals.Do you thrive in building relationships with people and care about helping grow their small business? Are you known as a self-starter who adapt...[show_more]
    [last_updated.last_updated_30] • [promoted]