Executive Assistant

Job Description

Job Description

We are looking for a skilled Executive Assistant to provide high-level administrative support to senior executives in a manufacturing environment. Based in Fresno, California, this contract position requires exceptional organizational skills and attention to detail. The ideal candidate will be adept at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks.

Responsibilities :

• Maintain and organize executive calendars, ensuring appointments and meetings are scheduled efficiently.
• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Coordinate detailed itineraries and travel schedules to optimize executive time and productivity.
• Facilitate the planning and execution of executive meetings, including agenda preparation and follow-ups.
• Act as a point of contact for communication between executives and external stakeholders.
• Prepare and manage correspondence, reports, and presentations with a high level of accuracy.
• Handle confidential information with discretion and professionalism.
• Monitor deadlines and ensure timely completion of prioritized tasks.
• Collaborate with other departments to support executive needs and organizational goals.
• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in managing calendars and scheduling appointments.
• Strong ability to book and coordinate complex travel arrangements.
• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to handle sensitive information with confidentiality.
• High level of attention to detail and accuracy in all tasks.