Administrative Assistant (with Bluebeam & CAD experience)

We are seeking a highly organized, detail-oriented Administrative Assistant to join our team full-time. The ideal candidate will have hands-on experience with Bluebeam and CAD software, strong time management skills, and a proactive mindset. This role is essential in keeping projects and day-to-day operations running smoothly through efficient administrative support.

Responsibilities:

• Provide administrative support to project managers and estimators.
• Use Bluebeam and CAD to assist with document preparation, markup, editing, and basic drafting tasks.
• Maintain and organize both digital and physical project files.
• Assist with scheduling meetings, managing calendars, and preparing agendas and minutes.
• Track and follow up on tasks to ensure deadlines are met.
• Support with permitting, submittals, and other construction-related paperwork.
• Identify gaps in workflow and take initiative to maintain productivity.
• Communicate professionally with vendors, clients, and internal team members.
• Back up the receptionist by answering phone calls and managing scheduling.
• Schedule Gate Operator service calls and manage temporary fence paperwork.
• Perform other duties as assigned.

Qualifications:

• Proven experience using Bluebeam and CAD in a professional setting.
• 2+ years of administrative experience, preferably in the construction or engineering industry.
• Excellent organizational and multitasking skills.
• High attention to detail and accuracy.
• Self-starter who proactively seeks tasks and remains engaged without constant oversight.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to prioritize and meet deadlines in a fast-paced environment.