Office Administrator

Description:

This position assists in the management of our Boston office and assists the Chief Operating Officer and Office Managers with office and facilities-based activities.

Essential Responsibilities

· Maintain a well-stocked and orderly office environment (kitchens, copy rooms, etc.)

· Maintain office supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations, as needed

· Place orders, identify office needs by taking a regular inventory of kitchen, special requests, usage, etc.

· Manage conference room calendar by facilitating the scheduling of meetings and/or conference calls – in collaboration with bookings made through Robin application

· Provide screening, fielding, and prioritizing of inbound communication via telephone, mail, and email

· Process incoming and outgoing mail - handle all interactions with FedEx, USPS, UPS, etc.

· Support administrative staff in the planning and execution of office events, volunteering events, other employee engagement events for the Boston office

· Handle general office duties and special projects as needed (legal, HR, accounting support)

· Manage office team lunch orders for the Boston office

· Assist in onboarding new hires

· Interface with building management to handle repairs, visitor registration, new employee set up

Requirements:

· 1-3 years experience in professional office environment

· High sense of urgency.

· Ability to successfully manage competing priorities and work independently on a wide range of issues and projects, while delivering quality work.

· Strong interpersonal/communication skills with a high degree of professionalism.

· Collaborate cross-functionally across the organization with executives and team members

· Ability to research information, solve problems independently, and coordinate projects.

· Continuous learner and is open to feedback.

· Work self-sufficiently as an ambitious self-starter.

· High proficiency in electronic communications and Microsoft Word, Outlook, and Excel.

· Be flexible to work quickly and accurately; exude positivity

· Build rapport and trust in a collaborative, transparent work environment.