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Office Administrator
Office AdministratorGroup CBS • Lakeland, FL, US
Office Administrator

Office Administrator

Group CBS • Lakeland, FL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

JOB SUMMARY

Monday-Friday, 7 : 30am-4 : 00pm

This position will be responsible for completing multi-level tasks in a professional and timely manner and will assist with light client services duties. The ideal candidate will present a confident and professional attitude and image.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Greeting guests, providing in-person and telephone support for service teams
  • Coordination of the guest calendar and conference room use, for guests and staff.
  • Manage office and kitchen maintenance requests, cleanliness, and supplies.
  • Manage vendors required for upkeep of the office (office cleaners, delivery drivers, etc.)
  • Daily order processing from start to finish includes bill of lading and fulfillment.
  • Drop ship order tracking and processing.
  • Close out drop shipments in the CRM and ERP systems.
  • Follow ups & resolutions on any orders sent in for invoicing where questions arise.
  • Purchasing – including shop / office supplies and facility needs.
  • Moving sales orders in the ERP system to current account period for purposes of editing.
  • Update job numbers in ERP, timeclock, and the physical log with the shop manager and operations manager.
  • Assist managers with documentation, RMA processing, tracking, test reports and

invoicing needs. Liaise with Operations manager to generally oversee the day-to-day

needs of the office.

  • Manage front office equipment : Printer, Computers, Supply Room, etc.
  • Keep track of all items relating to office including vehicle & trailer registrations, posted

    • signage in the breakroom, OSHA incident reporting, ETC.

  • Interact and collaborate with internal cross-functional teams as needed. Perform data

    • entry and general office / administrative support duties as needed.

  • Other duties as required.

    • QUALIFICATIONS

  • Good understanding of Procurement, and Order Processing.
  • Strong network of vendors and service providers with extraordinary vendor mgmt. Skills
  • Proficient in Microsoft Office. Excel experience preferred. Experience with Salesforce and Netsuite preferred.

    • KNOWLEDGE & SKILLS REQUIRED

  • Excellent time management skills and ability to multi-task & prioritize work.
  • Hands on to detail and problem-solving skills.
  • Strong organizational and planning skills in a fast-paced environment.

    • EDUCATION & EXPERIENCE

  • High school diploma or equivalent.
  • Seasoned with Office Administrator responsibilities, systems, and procedures.

    • PHYSICAL DEMANDS

  • The physical demands described here are representative of those that must be met by

    • an employee to successfully perform the essential functions of this job. Reasonable

    accommodations may be made to enable individuals with disabilities to perform the

    essential functions.

  • Continuous sitting and repetitive hand motion
  • Lifting requirements include occasional lifting of up to 10 pounds.

    • WORK SCHEDULE

    Hours are 7 : 30am to 4 : 00pm. You are required to be at your workstation from the start of your

    shift to the completion of your shift Monday thru Friday.

    Required Skills

    Required Experience

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