Full-Time Executive House Manager with Meal Prep Assistance

Title: Full-Time Executive House Manager with Meal Prep Assistance

Location: Greenwich, CT 06831

Employment Type: Full-time (40 hours/week)

Proposed Start Date: ASAP

Compensation: $35–40/hour based on experience.

Requirements: Maintain a smoke-free environment, vaccinated, valid driver's license, pass background check, able to sign NDA, reliable transportation (family car provided for errands/child driving).

Proposed Schedule: Monday–Friday, 9 AM – 5 PM (occasional weekends as needed).

Description:

We are a dual-career family with two children (ages 9 and 5) and three dogs, seeking a reliable, proactive House Manager to help keep our household running smoothly. Both parents work full-time (in offices and from home) and travel occasionally for work. Our home is lively, busy, and in need of someone who can bring organization, structure, and follow-through. The ideal candidate will be able to anticipate needs, and a self-starter.

This role blends household management, meal preparation, errands, organization, and light family support. The right fit will be warm, detail-oriented, flexible, and comfortable balancing children, pets, and logistics, all while being discreet and professional in a dynamic household.

Key Responsibilities:

• Household Management & Organization
  • Maintain household systems (closets, storage, pantry, toys, seasonal swaps).
  • Reset and tidy rooms daily; ensure the home is organized and prepared for cleaning staff.
  • Coordinate and supervise vendors (landscapers, handymen, cleaners, etc.).
  • Oversee donations, special projects, seasonal décor, and travel packing/unpacking.
  • Proactively identify maintenance issues and keep a household manual and checklist for repairs and seasonal upkeep.
• Meal Planning & Preparation
  • Plan and prepare healthy family dinners (4 meals/week).
  • Batch prep to simplify breakfasts and snacks (fruits, vegetables, proteins. etc.).
  • Grocery shop and manage kitchen inventory.
  • Maintain a clean, organized kitchen post-prep.
  • Stock fridge and pantry regularly and before/after family travel or events.
• Errands & Inventory Management
  • Run errands (groceries, dry cleaning, returns, gift shopping, etc.).
  • Track and restock household supplies (Amazon, Costco, Target, pet supplies).
  • Manage mail, packages, and deliveries.
• Laundry & Linen Care
  • Wash, fold, and organize family laundry.
  • Iron, steam, and prep clothing as needed.
  • Sort and take/pickup applicable clothing to dry cleaners
  • Rotate bedding and keep linens fresh and organized.
• Pet Care
  • Provide daily care for three dogs (German Shepherd, medium size Foxhound mix, and small Cavpoo), including feeding, outdoor breaks (we have a large fenced in backyard), and monitoring.
  • Keep supplies stocked and schedule/coordinate vet appointments. We have a groomer who comes monthly to our home.
  • Stay overnight with pets if family travels or coordinate dog boarding for them.
• Family Support
  • Provide back-up childcare and occasional school/activity pick-ups.
  • Prepare children's school bags, snacks, and clothing.
  • Be a trusted, steady presence when parents are traveling.
• Administrative & Household Support
  • Manage family calendars, reminders, and scheduling.
  • Assist with personal errands and gift purchasing.
  • Handle travel coordination and occasional logistics.

Ideal Candidate:

You are proactive, organized, and trustworthy, with strong attention to detail and the ability to anticipate needs. You bring warmth and steadiness, thrive in busy households, and are comfortable balancing tasks for children, pets, and two driven professionals. You are discreet, reliable, and take pride in creating order and consistency. Experience in a similar role is a must!

How to Apply:

If interested, please email with the following:

• A brief letter explaining why you'd be a great fit for this role.
• Your updated resume.
• At least 3 references with contact information.

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