LEGAL SECRETARY I

Job Summary:

The Arizona Attorney General’s Office State Government Division/Licensing & Enforcement Section is seeking a Legal Secretary I.

Remote Options: This position may be eligible for Remote Work two days a week.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Attorneys in LES provide legal services to 30 professional licensing boards. This position will provide legal secretarial support to those attorneys. The Legal Secretary I will interact with client agencies and courts in the acquisition of case file related materials and calendaring information. This position will entail proofreading and formatting of legal correspondence, memoranda, pleadings, briefs, legal opinions, and appellate briefs. This position will also involve exhibit preparation and the filing of legal documents in various judicial venues. This position will also provide backup assistance to other team members as needed.

Knowledge, Skills & Abilities (KSAs):

Knowledge of legal formats and requirements for a wide variety of legal documents;
Knowledge of the rules and procedures for all state, appellate and federal courts;
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion;
Knowledge of state and office policies and procedures;
Knowledge of software programs;
Knowledge to know what they do not know and ask questions.
Skill in typing, proofreading and word/data processing;
Skill in grammar, punctuation, spelling and editing;
Skill in composing correspondence;
Skill in effective oral and written communication;
Skill in the utilization or word processing programs for efficient and accurate formatting for final documentation production;
Skill in interpersonal relations necessary for effective team work, cooperation and conflict resolution;
Skill in taking pride in their work.
Ability to handle a large volume of work with competing deadlines;
Ability to prioritizes workload of numerous attorneys;
Ability to be a team player;
Ability to proof their own work for accuracy;
Ability to understand the task before beginning it;
Ability to display courteous and professional behavior;
Ability to assist attorneys with organizing materials for trial preparation;
Ability to feel comfortable asking questions and seeking assistance;
Ability to care about the quality of the work that they perform and in the final work product.

Selective Preference(s):

N/A

Pre-Employment Requirements:

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Student Loan Assistance
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.